Jobsite Assistant Coordinator

Brasfield & Gorrie, LLC•Nashville, TN

4d•Onsite

About The Position

The Jobsite Assistant Coordinator (JSAC) is primarily responsible for providing regional leadership, coordination, and oversight of Jobsite Assistants (JSAs). The JSAC supports multiple project teams within a designated region or group by ensuring consistency in administrative processes, compliance with company standards, and effective jobsite support. This role serves as a liaison between field operations, project management teams, and corporate departments while providing direct leadership, training, and mentorship to the JSA team.

Requirements

Minimum of three years of administrative experience in construction, including jobsite support experience preferred.
Working proficiency in Microsoft Office Suite, including Word and Excel.
Proven ability to train, mentor, and develop team members.
Excellent verbal and written communication skills.
Strong organizational skills with the ability to manage multiple projects and deadlines.
Customer service driven with a positive attitude.
Self-motivated and able to work independently while supporting a team environment.
Ability to maintain confidentiality and exercise sound judgment.

Nice To Haves

Bachelor’s degree preferred or equivalent work experience.
Demonstrated leadership or supervisory experience preferred.
Experience with JD Edwards, Riskcast, Procore, SuccessFactors, and related company systems preferred.
Strong understanding of Brasfield & Gorrie jobsite administrative processes.

Responsibilities

Provide leadership, training, and ongoing support to Jobsite Assistants within assigned region or group.
Participate in the interview, hiring, onboarding, and training process for Jobsite Assistant roles.
Coordinate and assign jobsite coverage to ensure adequate administrative support across projects.
Monitor and ensure consistency in payroll processing, Riskcast and JD Edwards reporting, and living allowance setup/changes.
Oversee jobsite onboarding processes including hiring paperwork, E-Verify, drug testing, and employee transfers.
Ensure compliance with safety documentation, drug testing requirements, and state/federal jobsite postings.
Provide guidance and quality control related to electronic daily reports, crew work plans, and Procore documentation.
Support job start-up and closeout processes, ensuring electronic job files are properly established and maintained.
Assist JSAs with invoice processing, OnBase workflows, rental equipment tracking, and material logs.
Act as a liaison between field teams, accounting, HR, Safety, and other corporate departments to resolve administrative issues.
Track and review JSA vacation and time off to ensure appropriate project coverage.
Participate in performance feedback and evaluations for Jobsite Assistants.
Support regional standardization of processes, tools, and best practices across jobsites.
Provide direct jobsite administrative support when needed, including payroll entry, correspondence, expense reporting, and document management.
Assist with training initiatives, process improvements, and implementation of new systems or procedures.
Overnight travel to projects to conduct job audits is required.