Job Cost Accountant / Office Coordinator

Paul Davis Restoration•Torrance, CA

1d•$70,000 - $82,000

About The Position

The Job Cost Accountant manages all phases of job costing using the franchise’s project management software and QuickBooks, exercising independent judgment to review, analyze, and resolve discrepancies. The role maintains and oversees the franchise’s accounting, computer, and financial records and works with the franchise CPA on financial reporting and compliance. When the owner is unavailable, the Job Cost Accountant may coordinate daily business operations, including answering phones, directing staff and vendors, making operational decisions, and resolving business issues. The position also oversees timesheet entry and payroll processing for non-exempt employees, and maintains subcontractor safety certificates and insurance documentation. Strong customer service, communication, organization, discretion, and independent decision-making are central to the role. This is a full-time, salaried, exempt position under California’s administrative exemption. The role is primarily office work related to the franchise’s management and general business operations. Additional hours may be needed to meet business deadlines. The position offers flexibility in daily start and end times, provided its essential duties are fulfilled.

Requirements

Prior accounting, bookkeeping, or job-costing experience, with demonstrated ability to exercise independent judgment in financial analysis and decision-making.
Prior experience with QuickBooks Online.
Strong working knowledge of accounting principles, including debits and credits.
Excellent spoken and written English communication skills sufficient to prepare and review financial and accounting records and communicate with relevant business contacts.
Strong listening and communication skills, including the ability to ask questions and resolve problems.
Ability to organize, prioritize, and independently manage time and competing responsibilities while remaining flexible.
Dedication to customer service and a positive attitude.
Ability to work additional hours as needed to meet business deadlines.
Attention to detail and ability to perform effectively in stressful situations.

Nice To Haves

Desire to join a world-class team and contribute to a positive work environment.
Desire to continually learn new things.

Responsibilities

Establish and maintain rapport with insurance carriers, customers, vendors, subcontractors, adjusters, agents, and fellow employees.
Independently manage all phases of job costing, including analyzing and resolving costing discrepancies.
Collect and analyze information, monitor business operations, and identify and resolve problems.
Maintain and oversee accounting, computer, and financial records; work with the franchise CPA on financial reporting and compliance matters.
Request and maintain updated workplace safety certificates and insurance coverage documentation for subcontractors.
Oversee timesheet entry and payroll processing for the franchise’s non-exempt employees.
Manage or coordinate daily franchise operations when the owner is unavailable, including answering phones, directing staff and vendors, making operational decisions, and resolving issues.
Provide excellent customer service and represent the brand.
Assist team members as needed and foster positive working relationships with other departments.
Participate in continuous improvement and keep current with new technologies, regulations, and procedures.