IT Project Manager (Remote Available)

Vanderbilt University Medical Center•Nashville, TN

1d•Remote

About The Position

This is a full-time/exempt term position lasting six months to one year. This position will coordinate project team activities with occasional guidance, including collaborating with investigators to manage current projects, as well as secure additional projects, and managing the relationship between investigators and the informatics group. Identifies appropriate resources needed, and develops schedules to ensure timely completion of project. Coordinates the activities of the team (i.e., create project assignments and distribute workload, perform training, provide general supervision) by becoming familiar with system scope and project objectives, as well as the role and function of each team member. Implements small development projects or components of large projects. In addition, this position is also needed to coordinate technical infrastructure and resource allocation between the informatics group and other technical groups within the Vanderbilt institution. This role supports the All of Us (AoU) Research Program, a groundbreaking national initiative funded by the National Institutes of Health (NIH) that aims to accelerate medical research by building one of the most diverse health databases in history. This role is part of VICTR’s Operational Analytics & Data Science team which supports the program by developing analytics, dashboards, and data-driven solutions that improve operational performance, enable informed decision-making, and help ensure the success of participant recruitment, engagement, and program operations. This role works closely with analytics, engineering, and business stakeholders to help deliver those solutions.

Requirements

Bachelor’s Degree (or equivalent experience)
2+ years of experience

Nice To Haves

Experience as a Project Manager, Business Analyst, or similar role supporting analytics, data, or software development projects.
Strong ability to gather, refine, prioritize, and document business requirements from diverse stakeholder groups.
Experience creating detailed project plans, user stories, acceptance criteria, and engineering-ready tickets.
Working knowledge of SQL and/or Python to answer business questions through data analysis.
Experience using Tableau, including making minor dashboard updates and interpreting reporting results.
Strong analytical thinking and problem-solving skills with the ability to translate complex business needs into actionable solutions.
Excellent communication, organization, and stakeholder management skills.
Experience working in Agile/Scrum environments and managing multiple concurrent workstreams is highly preferred.

Responsibilities

Manage multiple analytics and engineering workstreams by creating project roadmaps, project plans, and detailed user stories/tickets.
Facilitate Agile ceremonies, including daily standups, sprint planning, backlog refinement, and sprint tracking.
Partner with business stakeholders to intake requests, clarify business needs, refine requirements, prioritize work, and ensure requests are well-defined before they move to engineering.
Coordinate across analytics, engineering, and business teams to keep projects on schedule and remove roadblocks.
Use SQL and/or Python to answer ad hoc business questions and perform basic data analysis.
Make minor updates and enhancements to Tableau dashboards to support reporting needs.
Monitor project progress, communicate status updates, and ensure successful delivery of analytics initiatives.
Meets with stakeholders to understand project scope and timeline. Translates customer needs into projects on a project roadmap.
During feasibility discussion, understand project goals and communicate alternative ideas where possible to better suit project goals and budget.
Suggests key milestones from completing a project’s minimum viable product within project budget, and additional milestones for subsequent development phases.
Provides communication buffer between stakeholders and developers.
Demonstrates mastery of project communications in practical applications of a difficult nature.
Effectively transmits technical and business ideas and information to others, including non-technical audiences.
Shares knowledge, ideas and information openly, and effectively sells new ideas and influences others.
Possesses sufficient knowledge, training, and experience to be capable of successfully delivering Project Communications without requiring support and instruction from others.
Communicate with key stakeholders to keep them informed about development progress and any potential barriers that may arise.
Provide regular updates to project team regarding development progress; updates may include quick messages, calls, screenshots, documentation, or demonstrations of development.
Immediately communicate any potential delays in project development to investigators, with explanation of the delay and potential solutions.
Provides guidance and support to team members.
Leads vision, roadmap, deliverables for products.
Provides direction on development, execution and monitoring of product roadmaps.
Coordinates and oversees all phases of the project.
Performs project tracking (milestone completeness throughout the development process) and reporting relative to task completion dates, dependency effects, problem anticipation, schedule conflicts, and assignment to appropriate staff for resolution.
Monitor percent complete for project milestones to forecast any potential timeline barriers
Manages prioritization procedures for changing scope [i.e., change management] and project acceptance procedures.
Measures progress toward goals and revises project objectives and documents applying change control procedures.
Assumes responsibility [as appropriate] for resolving issues and seeing work through to successful completion.
Provides training to project managers and others on project related templates and toolsets.
Develops methods to measure customer satisfaction and obtains feedback at critical milestones and at project completion to ensure project efforts meet customer expectations.
Participate in internal testing of developed technology.
Strongly suggest and provide time for iterative user acceptance testing by investigator’s/end user’s team.
Demonstrates mastery of Issues Management in practical applications of a difficult nature
Analyzes moderately complex problems using technical experience and judgement.
Adept at identifying issues before they become problems and assigning those issues to the right people at the right time.
Possesses sufficient knowledge, training, and experience to be capable of successfully. managing internal project issues without requiring support and instruction from others.
Able to anticipate and resolve unplanned project issues as they arise.
Propose solutions for any barriers that arise with collaboration from development team and investigator.
Triage any reports of bugs to appropriate development team member for quick resolution.
Following an initial feasibility meeting, provide investigators with timeline estimate based on project scope.
Creates project plan with milestones and timeline that fit the project’s budget.
Demonstrates ability to forecast complex resource needs, identify and break work down into discrete and measurable tasks, set priorities, define dependencies, schedule activities, prepare acceptance criteria and organize work for one or more large projects.
Plans for and anticipates events outside of immediate responsibility.
Anticipates problems and obstacles before they arise.
Sets priorities with a proper sense of urgency and importance.
Develops creative ideas and takes innovative action to achieve planned goals and objectives. Is proficient in the use of project management tools.