IT Project Manager Sr

J. Paul Getty Trust, The•Los Angeles, CA

11h•Hybrid

About The Position

At Getty Digital, we are re-imagining how we can use data, software, and systems to provide a seamless and welcoming experience for Getty visitors, both on-site and online. This position plays a central role in this effort by managing large and complex technical projects to advance Getty’s work. This is a three-year limited term position. We are looking for an enthusiastic and experienced professional to join the Portfolio Project Management Office (PPMO) team within Getty Digital for a limited term employment of three years. This position reports to the PPMO Manager and works closely with the Digital Visitor Experience Director, Enterprise Applications Director, and staff from across the organization, including product managers, engineers, and subject-matter experts to implement innovative solutions that address our user and business needs. This position leads projects from original concept through final implementation. Two major initiatives will anchor the incumbent’s initial project portfolio. The first is managing projects related to a Digital Signage Initiative. This effort aims to centralize and streamline the hardware and software infrastructure—including a content management system (CMS)—that supports digital signage for visitors to the Getty Center campus. The second is managing technology projects that improve the Parking experience, including hardware modernization, pre-payment, and expedited entry and exit. Together, these efforts support key strategic initiatives that advance an improved visitor experience. Getty, is dedicated to furthering the study of the history of art, advancing conservation practice, and promoting public knowledge and appreciation of art. Our dynamic and beautiful campus is filled with art, archives and special collections, and a world-class research library. We offer four weeks of accrued vacation a year, every other Friday off, and excellent benefits. Learn more about our benefits. This position is a hybrid work environment opportunity, not a permanent remote assignment. The successful candidate must be a California resident when employment begins, reside within a commutable distance of Getty, and must work at least one day per week on Getty’s campus.

Requirements

Bachelor's degree in a related field or a combination of education and relevant experience
Minimum of 5 years of progressive software analysis development and implementation experience
Minimum of 5 years of experience managing complex technical projects within the cultural heritage domain
Polished written and oral communication skills to address a wide variety of audiences
Ability to productively engage and influence cross- functional teams
Demonstrated project management ability to employ integration, scope time management, cost, quality, human resources, communications, risk, and procurement components
Demonstrated resilience, diplomacy, influence, relationship building, and problem solving skills in a variety of situations
Depth of knowledge in technical discipline/domain needed to deliver projects
Demonstrated ability to prioritize and work on multiple projects concurrently
Demonstrated ability to meet deadlines
Ability to productively assemble, engage, and manage cross-functional teams
Strong presentation skills with the ability to effectively communicate cross-functionally with key stakeholders, external partners, and senior management
Experience managing contracts and vendor relationships
Proficiency in project management software and tools (e.g., Workfront, Jira)
Tact, diplomacy, and ability to work with a wide variety of audiences, including the ability to quickly develop good working relationships within a large organization
Excellent communication skills
Highly organized and detailed oriented
Willingness and ability to travel if needed

Nice To Haves

Project Management Professional (PMP), certified completion of a Project Management program, or certification in process is strongly preferred

Responsibilities

Performs the full range of project management duties: initiating, planning, executing, monitoring, and controlling, and closing
Under little to no supervision, directs projects requiring high levels of functional integration and involving multiple disciplines to be managed
Manage multiple simultaneous projects with complex interdependencies
Track, coordinate, plan, and report on technical work across multiple teams and organizations
Collaborate with other project managers—both within and outside the organization
Collaborate with software engineers, system administrators, and subject-matter experts
Facilitate discussions and negotiations to drive recommendation consensus
Implement management and communication plans and processes
Communicate with partners and team members throughout the phases of development
Maintain project documentation, time frames, budget estimates, and status reports
Monitor project expenses and ensure adherence to the budget. Address cost overruns and budgetary issues promptly
Develop and implement change management strategies and communication to ensure project success
Identify potential project risks and develop risk mitigation strategies
Address unexpected issues that may arise during the project. Implement effective problem-solving and escalation procedures
Prepare post-project reports, including lessons learned and recommendations for future projects
Regularly prepare presentations and/or present on this work to internal and external audiences
Effectively engage stakeholders at the executive level across multiple organizational units

Benefits

Medical, Dental and Vision insurance coverage, starting on date of hire. Getty pays 75%-95% of the premium, depending on the plan selected.
403(b) Employee Investment retirement plan – with up to 5% Getty Match
Getty contribution of 6%, on behalf of employee, to 401(a) retirement account
Educational Assistance and professional development
Paid Vacation, Sick and Personal Days
12 Paid Holidays
Many positions have bi-weekly Off-Fridays
On-Site Fitness Center at Getty Center
Community service opportunities

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