IT Procurement Analyst

Brown Brothers Harriman•Boston, MA

3d•$65,000 - $90,000

About The Position

At BBH, Partnership is more than a form of ownership—it’s our approach to business and relationships. We know that supporting your professional and personal goals is the best way to help our clients and advance our business. We take that responsibility seriously. With a 200-year legacy and a shared passion for what’s next, this is the right place to build a fulfilling career. The Procurement Analyst is responsible for day-to-day operations of all IT Procurement activity related to technology hardware, software and services. This consists of managing requests, purchasing process/lifecycle, vendor relations, negotiations, product research, pricing and vendor alternatives. The individual works closely with the technology teams and outside vendors to understand the needs of our organization and ensure we achieve our supply goals in a timely manner. The individual presents solutions for IT purchasing practices and offers cost savings/avoidance suggestions.

Requirements

BA/BS in Business, Finance, Logistics, Supply Management or equivalent
1 to 3 years of experience in Technology Procurement and/or Vendor Management
Excellent communication, interpersonal and negotiation skills
Good working knowledge of purchasing strategies
Analytical thinking and problem-solving skills
Strong computer and technical skills to effectively conduct research on potential suppliers and ability to maintain the products in the BBH P2P system.
Strong strategic skills for vendor negotiations to secure the best quality products with suppliers at reasonable prices.
Strong verbal and written communication skills. The individual must use these skills to determine the product needs and to create constructive relationships with vendors and internal stakeholders.
Must be comfortable communicating with a wide spectrum of individuals of all levels of the organization that have varying degrees of technical procurement understanding.
Strong creative thinking and collaboration skills are required to improve gaps and challenges across teams.
The candidate should be detail oriented, organized and possess the ability to prioritize in a fast-paced environment with shifting priorities.
Able to perform well in a team environment.
Able to think analytically and resolve problems.
Understands IT hardware and software terminology.
The ability to plan, delegate and evaluate progress toward goals is necessary for managing these projects

Responsibilities

Gathering and preparing documents like quotes, proposals and purchase terms and conditions from suppliers and presenting to management and stakeholders in a clear and concise format.
Establish and build strong relationships with suppliers to evaluate and secure the best prices and favorable terms for BBH according to key business criteria.
Analyze and monitor supplier performance and resolve issues and concerns with a goal of vendor consolidation and optimization.
Stay up to date on industry trends and new products and support stakeholders with the development and implementation of sourcing strategies.
Compare available goods with industry trends to determine appropriate pricing.
Proactively present opportunities for cost savings and efficiency gains.
Researching and identifying prospective suppliers.
Collaborating with internal technology teams to ensure a strong understanding of the desired business goals.
Regular maintenance of all internal applications/tools used to track status of new requests, renewals, orders and purchasing metrics including cost savings.
Purchase goods or services that meet the quantity and quality expectations of the organization.
Order Tracking, monitoring of ETAs and follow thru to confirmed delivery of goods/services.
Serve as a Subject Matter Expert for the e-Procurement application and provide end user training and guidance as needed.
Assist with maintenance of the P2P system item catalog on a regular cadence to ensure up to date pricing and avoid product obsolescence.
Understand and uphold the IT Purchasing Strategies, processes and procedures for procuring all hardware, software and IT services.
Ensure compliance with all IT Procurement & Leasing practices and Vendor Risk Management and onboarding that is required for net new purchases or renewals.
Address internal customer questions/issues related to the daily purchasing activities and escalate as needed.
Assess gaps, trends and challenges and escalate to management with client focused solutions.
Assist with IT Leasing program as applicable and assigned, including preparation of lease bids, reconciliation of leases and assistance with end of lease management.