IRB Coordinator

Thomas Jefferson University • Philadelphia, PA

3d • Onsite

About The Position

The Institutional Review Board Coordinator supports the administrative review, tracking, documentation, and communication of human research submissions. The role serves as a liaison among investigators, research teams, reviewers, institutional contacts, and external partners to support timely, consistent, and well-documented review operations. The position coordinates submission workflows, maintains accurate study information in electronic review systems and tracking tools, and communicates review status, requirements, determinations, and follow-up items. Based on business need, the role may support specialized review activities such as multi-site or reliance coordination, convened committee operations, or operational support for IRB systems and workflows.

Requirements

• High School Diploma/GED
• 2 years IRB or Clinical Research
• Strong attention to detail, organization, follow-through, and ability to manage multiple deadlines and competing priorities.
• Demonstrates clear, professional, and objective written and verbal communication.
• Ability to prepare accurate correspondence, documentation, records, and meeting-related materials when assigned.
• Ability to listen actively, synthesize information accurately, and distinguish required determinations or action items from general discussion.
• Proficiency with electronic review systems, productivity software, spreadsheets, shared document platforms, email, calendar tools, and virtual meeting platforms.
• Collaborates effectively with investigators, research teams, reviewers, committee members, internal offices, and external partners.

Nice To Haves

• Bachelor’s Degree
• Master’s Degree
• 4 years IRB Coordinator
• CIP - Certified Institutional Review Board (IRB) Professional - Public Responsibility in Medicine and Resarch

Responsibilities

• Coordinates and facilitates the administrative review of human research submissions across applicable review pathways, including intake, routing, tracking, documentation, and follow-up activities for local and externally reviewed research.
• Serves as the primary liaison among investigators, research teams, reviewers, institutional contacts, and external partners, providing guidance on review processes, documentation requirements, and submission status.
• Processes and monitors IRB transactions and study records in accordance with applicable institutional, ethical, and regulatory requirements, maintaining accurate information in electronic review and tracking systems.
• Reviews, prepares, and communicates study-related documentation and correspondence, including required actions, determinations, investigator responses, and other review-related communications.
• Maintains organized records and supports operational effectiveness, compliance, and quality improvement through accurate documentation, tracking, reporting, training, and other related duties as assigned.

Benefits

• medical (including prescription)
• supplemental insurance
• dental
• vision
• life and AD&D insurance
• short- and long-term disability
• flexible spending accounts
• retirement plans
• tuition assistance
• voluntary benefits
• tuition discounts at Thomas Jefferson University after one year of full time service or two years of part time service.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED