IRA Administrator

D.A. Davidson • Great Falls, MT

4d • Onsite

About The Position

Provide back-up assistance to various areas of the department to contribute to efficient and effective department operations. This position backs up two different areas within the department: IRA and Cash Management.

Requirements

• High School diploma or comparable work experience; AA degree in accounting preferred
• Ability to operate a computer and adding machine.
• Strong calculator and computer skills to include Microsoft Outlook, Word and Excel
• Strong organizational skills and attention to detail
• Familiar with department policies and procedures
• Strong knowledge of the back-office system and general accounting principles (what is a debit, what is a credit)
• Excellent knowledge of Traditional IRAs, Roth IRAs and SEP IRAs and the IRS rules and regulations that apply to them or willingness to learn IRA rules and regulations.
• Follow policies and procedures; maintain client confidentiality.
• Communicate in a clear and service-oriented manner; use appropriate, professional language and grammar to effectively exchange ideas and information.
• Ability to proactively work with both external and internal clients; relate with others in a professional manner in order to accomplish work responsibilities and objectives.
• Ability to maintain regular, predictable attendance.

Responsibilities

• Process IRA contributions, rollovers, conversions, transfers, excesses and re-characterizations into and between accounts in an accurate and timely manner and in accordance with IRS regulations; review requests to move cash or securities in client accounts and insure regulatory and firm requirements are met; follow up on open issues until resolved; seek supervisory approval in unknown areas of expertise.
• Post manual deposits to IRA accounts in BETA, scan the checks received for bank deposit.
• During fee season, receive and post IRA fee checks. Balance checks received with BETA reports and scan for bank deposit.
• Process TRAX IRA distributions from and between accounts according to client requests and set guidelines defined by the IRS and the firm.
• Process deceased IRA distributions. Establish Tax Reporting accounts for Beneficiary IRAs.
• Process state and Federal IRA tax payments daily, semi-weekly, monthly, and quarterly.
• Balance General ledger accounts for each state monthly.
• Remain current on IRA rules and regulations and how they pertain to corporate policy and industry standards; must be able to understand the impact of the changes in the rules and regulations upon IRA processing, tax reporting and back-office system requirements.
• Review reports and forms at tax time; reconcile account information to ensure the accuracy of forms filed with the IRS. Identify and communicate any differences. Follow-throughs resolution; issue corrected tax documents if necessary.
• Approve IRA account applications manually and on TRAX; review forms for accuracy; communicate missing or incomplete paperwork; review beneficiary information.
• Approve TRAX IRA ACH requests to ensure monies are sent to the proper accounts in an accurate and timely manner as well as check for required signatures.
• Review department reports to find and correct IRA reporting errors.
• Issue acceptance letters for direct rollovers requested by clients.
• Assist HR with ESOP transfers. Open pass-through accounts, journal shares, issue checks or journal funds as requested.
• Back Up for Cash Management.
• Perform other duties as necessary.

Benefits

• Medical, Dental and Vision
• Company 401(k)and ESOP contribution
• Generous sick, vacation, and maternity/parental leave
• Paid holidays
• Professional Development Opportunities
• Tuition Reimbursement ($15,000 lifetime cap)
• Discounted personal insurance including home, auto and recreational vehicles.
• Charitable gift-matching program
• Davidson Day of Giving – Our tradition of positively impacting communities in which we live and work.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED