IQS Program Coordinator 2026-02319

State of Wyoming•Cheyenne, WY

13d•Onsite

About The Position

The Office of State Lands and Investments, Wyoming State Forestry Division (WSFD) is seeking an IQS Program Coordinator in Cheyenne, Wyoming. The IQS Program Coordinator oversees the management, development, and use of the statewide Incident Qualification System (IQS) database in accordance with National Wildfire Coordinating Group (NWCG) and State of Wyoming Standards for personnel protecting State Trust Lands and local firefighters Statewide. This includes administering IQS records for all 23 counties in the state by receiving, validating, and entering data into IQS in accordance with NWCG PMS 310-1 and State record retention guidelines and providing technical assistance by supporting others in the daily use of IQS and ensuring adherence to legal and agency standards. This position is also responsible for issuing Incident Qualification Cards for county cooperators, fire departments and state employees. This position is important in filling county and volunteer requests and interagency dispatch centers for service. The IQS Program Coordinator allows WSFD to successfully implement the Wyoming Forest Action Plan and is essential in supporting WSFD's mission. It allows WSFD to provide high-quality service to Wyoming's County and Volunteer Fire Departments, State and Federal partners, and Interagency Dispatch Centers. This position is located in Cheyenne, Wyoming. Cheyenne is a full-service community home to over 60,000 residents. Cheyenne is near four-season outdoor recreation areas, including the Snowy Range and the Medicine Bow National Forest, home to world-class rock climbing at Vedauwoo. In addition, the location provides convenient access to the Colorado Front Range communities, including Fort Collins, Denver, and the Denver International Airport. Wyoming is one of only seven states with no state income tax.

Requirements

Knowledge of concepts and current practices of government management, including budgets, personnel, purchasing, and legislative and administrative processes.
Knowledge of data administration and management functions (collection, analysis, distribution, etc.).
Skill in the use of software such as Microsoft Office and Google Apps for Business.
Knowledge of modern database and information system technologies.
Skills in effective oral and written communication.
Bachelor's Degree (typically in Records or Data Management)
0-2 years of progressive work experience in (typically in Records and Data Management) with acquired knowledge at the level of a Records & Data Management Specialist I OR 3-5 years of progressive work experience in (typically in Records and Data Management) with acquired knowledge at the level of a Records & Data Management Specialist I
Agency requires that the successful candidate possess and maintain a valid driver's license.

Nice To Haves

Strong understanding of databases and data analysis procedures.
Good organizational skills, managing multiple projects, and meeting deadlines.
Analytical mindset with, problem-solving skills, excellent communication skills, and collaboration skills.

Responsibilities

Oversees and directs all data entry in Incident Qualification System (IQS).
Explains policies, procedures, and practices to other agencies, county cooperators, and outside individuals or groups in acquiring an Interagency Incident Qualification Card or 'Redcard' through the State of Wyoming.
Recommends, makes program enhancements, and devises new methods of completing the workload of associates.
Performs system updates or troubleshoots IQS database.
Assists Interagency Resource Ordering Capability (IROC) with testing, verifying and correcting data within the IQS and makes recommendations for changes and corrections to system.
Provides technical assistance and guidance to staff, system users, and county cooperators using IQS.
Maintains, stores, and archives personal master records and documents electronically.
Monitors and audits record regularly and ensure data integrity
Supports the development, enhancement, and maintenance of the IQS database.
Fulfills data requests and interprets data for various State & Federal agencies, county cooperators, and fire departments.
Develops specialized record storage system(s) user manual updates.
Trains others on the use of IQS and IROC data inquiry and querying.
Coordinates the exchange of data from IROC and other internal and external systems.
Serves as an agency liaison for wildland training records and associated exchange of services between State and Federal agencies, county cooperators, and fire departments.
Serves as the primary contact for acquiring a Red card or Interagency Incident Qualification Card through the State of Wyoming.
Compiles training data and performs statistical analysis duties.
Manages the maintenance, completion, and retention of large and complex records in IQS and IROC.
Prepares Incident Qualification Cards for Certifying Official signature.
Develops process improvements for data management activities.
Interacts with county operators, fire departments and other agencies to obtain data requirements for new and existing IQS applications.
Assists the Fire Business Manager in supporting overall fire operations.