IPS Lead Coordinator (34737)

KLS MARTIN LP•Jacksonville, FL

2d•Onsite

About The Position

The role is responsible for coordination of IPS cases and general office functions. Their management of IPS cases involves steps prior to the Design state and will involve direct communication with all internal team members, as well as surgeons, other medical professionals, and the sales team. The employee should consistently demonstrate mastery in their tasks, as well as establishing themselves as an expert to those within the company. The employee will be expected to train others on all functional levels of tasks related to their role. The role will be responsible for developing process improvements and as needed, managing day-to-day assignment and execution of tasks within their team.

Requirements

AS degree or equivalent combination of education and experience
Proficient user of Microsoft Office applications
Adhere and support KLS Martins quality and safety policies and procedures.
Ability to learn new software quickly.
Ability to retrieve and interpret documentation.
Customer support skills.
Able to work independently under minimal supervision.
Able to efficiently communicate and collaborate amongst a team.
Strong interpersonal skills with the ability to effectively communicate at all levels internally, as well as externally.
Problem solving
Critical thinking
Decision making
Adaptability & flexibility
Typing/Computer keyboard
Utilize computer software (specified above)
Retrieve and compile information
Maintain records/logs
Verify data and information
Organize and prioritize information/tasks
Operate office equipment
Advanced mathematical concepts (fractions, decimals, ratios, percentages, graphs)
Verbal communication
Written communication
Public speaking/group presentations
Research, analyze and interpret information
Investigate, evaluate, recommend action
Leadership and supervisory, managing people
Basic mathematical concepts (e.g. add, subtract)

Responsibilities

Monitor and respond to emails in the IPS Coordinator and personal inboxes.
Monitor and manage cases in IPS Gate.
Update case related data on internal documents (Doctor, Hospital, Type of implant, Date of surgery, etc.).
Assist with calls from sales team, surgeons, and other personnel regarding IPS cases.
Clearly and professionally communicate internal timeline requirements to the sale teams, surgeons, and other medical personnel.
Perform additional administrative tasks.
Schedule meetings based on surgeon and internal member (e.g. IPS Planning Engineer) availability.
Collaborate with IPS Planning Engineers to maintain reasonable workload for them.
Provide daily assistance and workload management for others in the coordinator team.
Develop improved processes and training methods.
Collaborate and coordinate with leads of other areas.
Assist and spearhead new process improvement (ie new software and testing).