IP Specialist

Dickinson Wright Professional Staff•Austin, TX

4d•Onsite

About The Position

IP Specialists at Dickinson Wright PLLC (“the Firm”) provide administrative and legal support to assigned attorneys in accordance with established Firm policies and procedures. Working under the supervision of their attorneys and Director of IP Staff, they function as part of the IP administrative team, working with attorneys and staff to manage Intellectual Property matters. The IP Specialist provides critical administrative and legal support to attorneys and clients. Responsibilities include, but are not limited to: Deliver comprehensive administrative support to attorneys and clients, ensuring accuracy and attention to detail in all assigned tasks. Utilize office technology, including computers, word processing software, transcription tools, copiers, scanners, and telecommunication equipment, to complete tasks efficiently. Maintain physical and electronic files on behalf of clients. Prepare and file patent applications with the USPTO and WIPO, including direct filings, National Stage filings, and Designs. Prepare and file formalities and responses with the USPTO and WIPO. Track deadlines and coordinate with the Firm’s internal docketing department to maintain and update centralized docket. Draft correspondence to clients and on behalf of clients. Communicate effectively with attorneys, clients, and vendors via email, phone, and other platforms. Manage Intellectual Property projects on behalf of clients. Input invoices for work performed on the client’s or the Firm’s behalf in other jurisdictions. Assist attorneys in filing, prosecuting and post-grant maintenance of patent and trademarks. Track and manage attorney expenses, reimbursements and client invoices in compliance with Firm policies.

Requirements

High school diploma or equivalent required
Minimum of 5 years of relevant professional experience.
Strong written communication skills, including the ability to proofread and edit legal correspondence and documents for grammar, spelling, and typographical accuracy.
Highly detailed oriented with strong organization skills and a commitment to accuracy and quality.
Ability to work independently while also thriving in a collaborative team-based environment.
Strong interpersonal and communication skills, with the ability to interact professionally with attorneys, clients, and team members across all levels.
Demonstrate experience managing high-volume workloads and tight deadlines in a professional and composed manner.
Flexible, with strong critical thinking and problem-solving abilities to navigate evolving priorities and challenges.
Comfortable working under pressure, with the ability to maintain focus and performance during periods of high mental demand.
Willing and able to work full-time hours aligned with clients and Firm needs.
Consistently maintains regular and timely attendance in accordance with the work schedule.
Exercise discretion and good judgement when handling sensitive or confidential information and making decisions.
Proficient in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
Current working knowledge of CFR rules at the USPTO and in foreign jurisdictions.
Comfortable working at a computer for extended periods.
Ability to occasionally lift up to ten pounds.

Nice To Haves

Associate’s or Bachelor’s degree preferred.
Experience with CPI, IPDAS, 3E and NetDocs preferred.

Responsibilities

Deliver comprehensive administrative support to attorneys and clients, ensuring accuracy and attention to detail in all assigned tasks.
Utilize office technology, including computers, word processing software, transcription tools, copiers, scanners, and telecommunication equipment, to complete tasks efficiently.
Maintain physical and electronic files on behalf of clients.
Prepare and file patent applications with the USPTO and WIPO, including direct filings, National Stage filings, and Designs.
Prepare and file formalities and responses with the USPTO and WIPO.
Track deadlines and coordinate with the Firm’s internal docketing department to maintain and update centralized docket.
Draft correspondence to clients and on behalf of clients.
Communicate effectively with attorneys, clients, and vendors via email, phone, and other platforms.
Manage Intellectual Property projects on behalf of clients.
Input invoices for work performed on the client’s or the Firm’s behalf in other jurisdictions.
Assist attorneys in filing, prosecuting and post-grant maintenance of patent and trademarks.
Track and manage attorney expenses, reimbursements and client invoices in compliance with Firm policies.