IP Operations Coordinator

Cooley•Washington DC, DC

10d•Hybrid

About The Position

Cooley is seeking an IP Operations Coordinator to join the IP Services team. As part of the Cooley culture, we recognize and appreciate the value of being together, in person, to build comradery with others in the office and to be a contributing member of the Cooley office. However, we also appreciate the benefits and flexibility that come from remote working. As such, the default assumption for employees and partners is a hybrid schedule: some in-office presence and some work from home days. Employees on a hybrid work schedule must work from their regular state of residence during hybrid remote days and are expected to be within a commutable distance of a Cooley office. (Department director or manager will provide direction on your schedule and any in-office expectations). The IP Operations Coordinator oversees projects and duties supporting the IP Operations team and the practice. Serves as coordinator and resource for IP Services business planning and project support.

Requirements

After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications
Available to work overtime, as required
2+ years of experience as an IP Assistant, Operations Assistant or equivalent role

Nice To Haves

Bachelor’s Degree
Law firm experience

Responsibilities

Support practice group members with establishing, updating, and maintaining accounts to access USPTO systems
Collect and organize information for inclusion in various communication tools to the IP practice groups
Maintain IP practice group pages on the firm’s intranet
Coordinate various group wide meetings, presentations, internal and offsite training sessions, including reserving conference rooms with appropriate IS and catering setup, video conference logistics, travel arrangements, course registration, composing of communications, handout preparation, participant tracking etc.
Assist with maintaining IP practice group Policies and Procedures Manuals
Lead training for IP new hires on invoice processing and assist in developing training materials for the practice
Research various vendor invoice issues and assist in developing solutions and/or communications
Maintain data in Excel, MS Lists, PowerBI, and SharePoint to support various IP Leadership Team initiatives and tasks
Support the IP Leadership team in their annual project process, including but not limited to, create materials and conduct training on use of the firm’s project management software, assist with project creation and modifications, keep the IP Leadership team organized and focused on meeting project deadlines, and any other assistance that is helpful to ensure projects are completed in a timely manner
Interface with other firm departments (including Business Information and Conflicts, Risk Management, Finance, Information Governance, Information Services) to resolve problems and increase efficiencies for the IP practice groups and enable better client service
Prepare and modify correspondence, communications, presentations, educational materials and other documents within Outlook, Excel, Word, PowerPoint and Visio
Develop and update various forms, charts and databases to track special projects
Provide administrative support to the Director of IP Services
All other duties as assigned or required