IP Litigation Docketing Specialist

Nelson Mullins Riley & Scarborough•Boston, MA

3d•Remote

About The Position

Nelson Mullins, an AmLaw 100 firm, is seeking an Intellectual Property Litigation Docketing Specialist. The IP Litigation Docketing Specialist will be a member of the Litigation Docketing Department and works under the supervision of the Litigation Docketing Manager. The IP Litigation Docketing Specialist will collaborate closely with attorneys and legal staff to provide thorough and accurate intellectual property litigation calendaring services for all federal, state, and agency matters, including ITC. Responsibilities include reviewing court documents, legal correspondence, and case team requests and entering deadlines into the firm’s rules-based calendaring software, Milana. The IP Litigation Docketing Specialist will follow all firm docketing procedures, best practices, and workflows. The IP Specialist will assist in the department’s mission of delivering best in class service to clients and mitigating risk to the firm. This position is open to a fully remote schedule for the right candidate.

Requirements

A degree from an accredited college or university, a paralegal certificate, or equivalent experience/education.
A minimum of five years of intellectual property litigation docketing experience in a law firm setting.
Docketing experience in forums such as the International Trade Commission (ITC), federal district courts, arbitration, and the Federal Circuit Court of Appeals.
Strong attention to detail, analytical and organizational skills, and a strong work ethic with the ability to take direction without constant supervision.
Prior experience computing deadlines in both federal and state courts.
Knowledge of nuanced intellectual property litigation rules, including claim construction and Markman, as well as the interplay between federal, local, and judge’s rules.
Understanding the litigation lifecycle, legal procedures, terminology, and court rules in both federal and state courts.
The ability to define problems, collect data, establish facts, draw valid conclusions, and effectively summarize.
Excellent communication and people skills, along with a high degree of professionalism and diplomacy.
Ability to work under pressure to meet strict deadlines.
Highly adaptable to a fluid and ever-changing work environment.
Service-oriented and able to work collaboratively in a team setting.
Ability to work overtime when required.

Nice To Haves

Experience in Milana.
Strong proficiency in MS Office.

Responsibilities

Independently reviewing patent, trademark, trade secrets, and copyright litigation court documents and legal correspondence, and accurately entering deadlines into the firm’s rules-based calendaring software, Milana.
Ensuring compliance with all department procedures, best practices, and workflows, and responding to requests from attorneys and legal staff regarding deadlines and court rules.
Conducting jurisdictional research and providing comprehensive summaries to case teams, with oversight from the senior docketing staff and Manager as needed.
Ensuring assigned calendaring is accurate and completed in a timely manner.
Providing back-up litigation docketing services for the Houston and Dallas centralized inboxes.
Maintaining policies and protocols to ensure the accurate entry of deadlines and docket entries into Milana.
Creating and circulating reports to case teams for review and confirmation of deadlines.
Quality reviewing work product according to internal department procedures.
Escalating questions to senior docketing staff and the litigation docketing manager in a timely manner.
Providing suggestions to the litigation docketing manager to assist with improving department procedures and workflow.
Staying well informed of developments, procedures, and rules in the forums where the firm practices, as well as general state and federal practices.
Working on projects as needed.