IP Docketing Specialist (Trademark, Copyright, & Advertising)

Cooley LLP•Washington, DC

13d•$82,160 - $120,640•Hybrid

About The Position

Cooley is seeking an IP Docketing Specialist to join its IP Services team. The role is responsible for efficient and accurate completion of intellectual property docketing functions in accordance with firm and IP practice procedures and policies, with a focus on trademark, copyright, and advertising matters. The position handles U.S. and foreign IP docketing and correspondence, supports practitioners and IP Services colleagues, monitors critical deadlines, and helps ensure accuracy and compliance with current IP prosecution regulations. The position follows Cooley’s hybrid schedule philosophy, combining in-office work with work-from-home days. Hybrid employees must work remotely from their regular state of residence and live within commuting distance of a Cooley office. The department director or manager provides direction on scheduling and in-office expectations. The stated work schedule is 40 hours per week, and overtime may be required. The expected hourly pay range is $39.50–$58.00, equivalent to $82,160–$120,640 annually. The final offer depends on geographic location, applicable experience, and skillset. Cooley offers elective benefits including medical coverage, health savings and flexible spending accounts, dental and vision coverage, commuter benefits, insurance coverage, backup care, and parental support. Benefited employees also receive firm-paid insurance and short-term medical benefits, 20 days of PTO, 10 paid holidays, parental leave, and fertility benefits.

Requirements

At least 3 years of relevant IP experience.
After orientation at Cooley LLP, proficiency in Microsoft Office, iManage, and other firm applications.
Availability to work overtime as required.
Ability to work independently under pressure and tight time constraints.
Ability to multitask and reprioritize as business needs change.
Analytical, implementation, project management, and problem-solving skills.
Ability to meet deadlines and complete operational and project-based assignments.
Strong initiative and a get-it-done attitude.
Excellent communication, interpersonal, leadership, and management skills.
Customer-service orientation, attention to detail, organization, and ability to prioritize and manage deadlines based on internal and external client needs.

Nice To Haves

Bachelor’s degree.
Previous law firm experience.
Experience researching IP status and history in PTO databases, including USPTO systems (TSDR, TESS, and ID Manual), WIPO Madrid Monitor, EUIPO eSearch, TMview, and public databases in other jurisdictions.
Working knowledge of and ability to keep abreast of rules under USPTO procedures, 37 C.F.R., and the Trademark Manual of Examining Procedure (TMEP).
Creative and entrepreneurial approach to problem-solving and process improvement.

Responsibilities

Accurately perform daily docketing and/or de-docketing functions for U.S. and foreign IP matters firm-wide.
Process IP correspondence to and from clients, foreign associates, and government IP offices, with attention to detail.
Communicate regularly with practitioners, paralegals, and specialists to determine actions being taken.
Keep practitioners, paralegals, and specialists informed about matters arising with applications and registrations, providing customer service to the IP Services group.
Review PTO filings and process electronic filing notices from the USPTO.
Navigate U.S. and foreign intellectual property websites, including USPTO PAIR, WIPO, and EPO sites.
Assist practitioners, paralegals, and specialists in obtaining data, reports, and charts from the IP Management System (IPMS).
Confirm critical deadlines are handled appropriately, follow up as needed, and proactively seek guidance when client teams are unresponsive.
Follow the second-eye policy and other quality checks to ensure accuracy.
Keep current with regulatory changes in IP prosecution.

Benefits

Medical coverage.
Health savings account with applicable medical plan.
Dental insurance.
Vision insurance.
Health and/or dependent care flexible spending accounts.
Pre-tax commuter benefits.
Life insurance, including firm-paid life insurance for benefited employees.
Accidental death and dismemberment (AD&D) coverage, including firm-paid AD&D for benefited employees.
Long-term care coverage.
Long-term disability (LTD) coverage for benefited employees.
Short-term medical benefits for benefited employees.
Backup care for children and/or adults.
Other parental support benefits.
20 days of paid time off (PTO) each year for benefited employees.
10 paid holidays each year for benefited employees.
Parental leave.
Fertility benefits.