Invoicing/Shipping/Accounts Receivable Clerk

Air Clean Systems • Creedmoor, NC

1d • Onsite

About The Position

As part of the AirClean® Systems team, the Invoicing/Shipping/Accounts Receivable Clerk is tasked with the responsibilities below. Primary role of the Clerk is to ensure shipments are invoiced accurately and shipping labels or shipping documents are prepared correctly. This position also prepares reports of delinquent accounts and responds to customer/vendor inquiries. Individuals who will excel in this position will be detail-oriented, highly organized and enjoy helping out in a team environment.  This position will provide accounting assistance to AirClean Systems, its parent, and sister companies.

Requirements

• Invoicing and/or shipping experience
• Associates Degree or equivalent work experience
• Experience and familiarity with SAGE software preferred but not required
• Proficiency with 10-key and Microsoft Word & Excel
• Attention to detail
• Must have organization and time management skills

Nice To Haves

• Experience and familiarity with SAGE software preferred but not required

Responsibilities

• Creation of invoices from sales orders at the appropriate time (this includes monitoring the production process of certain orders and monitoring the payment status of certain customers)
• Shipping arrangements for invoiced orders 
• Generating bills of lading for freight carrier shipments
• Communication with freight carriers to arrange timely pick-ups
• Creation of proper export documentation for international orders
• UPS or FedEx label preparation for smaller orders
• Other administrative duties as requested
• Perform various accounts receivable functions, including but not limited to, posting cash receipts and processing credit card payments.
• Identify outstanding accounts receivables and take actions to encourage timely payments, including but not limited to contacting customers to discuss overdue payments.
• Prepare and present reports on collection activities and progress. 
• Produce information by creating, transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, graphics and data.
• Resolve billing issues and customer credit issues.

Benefits

• Compensation package includes major medical benefits, life insurance and 401K plan with employer contribution.
• Paid personal leave plus company paid general holidays and paid company holidays.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 101-250 employees