Invoicing Administrator

Econ One Research, Inc. • Los Angeles, CA

1d

About The Position

Econ One is looking for a dedicated Invoicing Administrator to centralize and manage all client invoicing across the firm’s practice groups. This role is being created to streamline our billing operations following a recent migration to Sage Intacct, our enterprise accounting platform.
Today, invoicing responsibilities are distributed across practice group managers and administrative staff, each with different formatting needs and varying levels of system comfort. This creates bottlenecks, inconsistencies, and delays that directly impact cash collections. The Invoicing Administrator will own the entire invoicing workflow: from generating and formatting invoices in Sage Intacct to managing custom attachments, issuing payment reminders, and tracking collections follow-up.
This is a high-impact role. By centralizing invoicing, Econ One will accelerate its quote-to-cash cycle, reduce the administrative burden on revenue-generating professionals, and improve the accuracy and consistency of client-facing financial documents. The right candidate will become the firm’s billing expert and a key contributor to the finance team’s operational excellence.

Requirements

• 2+ years of invoicing, billing, or accounts receivable experience in a professional services or consulting environment.
• Experience with Sage Intacct strongly preferred. Experience with other enterprise accounting platforms (NetSuite, QuickBooks Enterprise, Dynamics) is also valuable.
• Familiarity with project-based billing, including hourly rate calculations, percentage-based consultant compensation, and multi-project invoicing.
• Proficiency in Excel for reconciliation, tracking, and ad-hoc reporting.
• Experience creating or customizing invoice templates and supporting documentation.
• Strong organizational skills with the ability to manage recurring monthly deadlines across multiple practice groups.
• Excellent written communication skills for client-facing correspondence.

Nice To Haves

• Experience in a law firm, litigation support, or economic consulting environment.
• Familiarity with collections workflows and AR aging management.
• Experience with automated payment reminders or dunning processes.
• Knowledge of report building in Sage Intacct or similar platforms.

Responsibilities

• Generate and issue all client invoices across practice groups using Sage Intacct, ensuring accuracy, completeness, and timely delivery.
• Create and manage custom invoice attachments and supporting documentation tailored to each practice group’s requirements (e.g., hourly breakdowns, project-specific detail, consultant billing summaries).
• Coordinate with practice group managers to capture billable time, verify invoice details, and resolve discrepancies before invoices are sent.
• Maintain a consistent invoicing cadence, with the goal of issuing invoices within the first business days of each month.
• Manage invoice formatting to meet client-specific requirements without relying on external consultants for template customization.
• Create bills for contingent consultants and finder’s fees.
• Monitor accounts receivable aging and proactively follow up on outstanding invoices according to established protocols.
• Issue payment reminders at defined intervals and escalate delinquent accounts to the finance team as needed.
• Track payment receipts and coordinate with the Office Manager to ensure payments are applied accurately in Sage Intacct.
• Flag billing anomalies, missing time entries, or delayed approvals that could impact invoicing timelines.
• Develop and maintain standard operating procedures for all invoicing workflows.
• Produce monthly invoicing status reports for the CFO and practice group leadership.
• Identify opportunities to automate or streamline invoicing processes within Sage Intacct.
• Support year-end billing reconciliation and audit preparation as needed.

Benefits

• Econ One offers a competitive salary with an annual bonus and excellent benefits, which include employer-paid health, dental, life, and disability insurance, 401(k) plan with a generous employer match, Employee Stock Ownership Plan (ESOP) and flexible spending accounts.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed