Cost Technician - Intermediate - MP - VF

Aston Carter•Valparaiso, IN

2d•$34 - $43•Hybrid

About The Position

This role focuses on validating and processing vendor invoices and timesheets to ensure accurate project cost control and financial reporting across multiple initiatives. You will review invoices and timesheets against purchase orders and governing documents, resolve discrepancies, support approval workflows, and generate reports that inform project analysis and contractor performance tracking. The position requires strong attention to detail, comfort with high-volume processing, and the ability to collaborate with cross-functional teams in a hybrid work environment.

Requirements

Proven experience (3+ years) in invoice validation, cost analysis, project control, or a closely related function.
Demonstrated ability to review invoices against purchase orders, contracts, and governing documents, confirming scope, rates, work orders, and effective dates.
Strong skills in cost allocation and accounting accuracy, including applying correct work orders, commodity codes, and timesheet data.
Experience identifying, troubleshooting, and resolving discrepancies in invoices, documentation, allocations, and timesheet entries.
Hands-on experience routing validated invoices through Ariba or similar approval workflows and monitoring approval progress.
Proficiency in timesheet validation, ensuring compliance with purchase order terms, allowable rates, units, and work order references.
Accurate and efficient data entry skills and experience managing supporting documentation in databases or similar systems.
Ability to produce standardized and ad-hoc reports for cost analysis, contractor performance, audits, and forecasting.
Experience supporting project cost control in multi-entity, high-volume environments involving invoices and timesheets.
Effective cross-functional communication skills for coordinating with project controls, operations, procurement, and other internal departments.
Strong organizational skills and attention to detail to maintain accurate records and support audit readiness.
Ability to operate effectively in a hybrid work setting and adapt to changing business needs.
High school diploma and post-secondary education.

Nice To Haves

Experience supporting automation initiatives or system upgrades related to invoice, timesheet, or cost control processes.
Background in documentation preparation and data compilation for internal and external audits.
Experience with project cost control tools, databases, or financial systems beyond Ariba.
Comfort working with financial or operational metrics to support project analysis and forecasting.
Demonstrated ability to identify and suggest process improvements and enhancements to internal controls.
Post-secondary coursework or training in accounting, finance, business administration, or a related field.

Responsibilities

Review and validate vendor invoices against purchase orders and governing documents to confirm scope of work, cost basis, allowable rates, applicable work orders, and effective dates.
Ensure proper accounting treatment and accurate cost allocation by applying the correct work orders, commodity codes, and timesheet data to each invoice.
Identify, troubleshoot, and resolve discrepancies in invoice data, supporting documentation, and cost allocations to maintain data integrity.
Route validated invoices through the Ariba approval workflow and monitor progress to ensure timely payment approvals.
Validate timesheets for compliance with purchase order terms and governing documents, including allowable rates, units, work orders, and purchase order references.
Ensure accurate cost allocation and documentation for invoicing purposes by entering timesheet data into relevant databases.
Identify and resolve discrepancies in timesheet entries, supporting documentation, and rate calculations to support accurate billing and reporting.
Generate standardized and ad-hoc reports to support project cost analysis, contractor performance tracking, and other financial or operational metrics.
Assist in compiling data and documentation for internal reviews, audits, and forecasting activities.
Support project cost control across multiple initiatives by validating expenses and ensuring accurate cost distribution in line with governing documents and database records.
Coordinate and communicate results, issues, and findings with project controls, operations, procurement, and other internal departments as needed.
Support audit activities by preparing and organizing documentation and data for internal and external audits.
Identify workflow inefficiencies and support process improvement initiatives, including enhancements to internal controls, automation, and system upgrades.
Perform administrative and clerical duties, including maintaining organized records and documentation, to support overall project operations.
Operate effectively in a hybrid work environment and adapt to changing business needs and priorities.