Return To Work - Investment Banking Executive Assistant | Menlo Park, CA

Morgan Stanley•Menlo Park, CA

18d•Onsite

About The Position

Morgan Stanley is offering a Return to Work Program in their Menlo Park office from January 18, 2027, through May 7, 2027. This 16-week paid program is designed for experienced professionals who have taken a career break and are looking to re-enter the workforce. Participants will be placed in roles aligning with their expertise, with opportunities for comprehensive training, mentorship, and professional development. The Investment Banking Executive Assistant role involves performing a variety of administrative functions with a high degree of confidentiality, initiative, and sound decision-making for an executive and their team. Responsibilities include providing high-level administrative support, conducting research, preparing reports, handling information requests, preparing correspondence, receiving visitors, arranging conference calls, managing travel arrangements, and scheduling meetings. The role requires the ability to interact with staff at all levels in a fast-paced environment, remaining flexible, proactive, resourceful, and efficient with a high level of professionalism. Experience in developing relationships within a highly matrixed organization and handling administrative tasks with minimal supervision is expected. Adaptability in procedures, processes, and techniques to meet assignment completion and departmental goals is also necessary.

Requirements

Minimum of 3 years of experience in an Executive or Administrative Assistant role
High school diploma or GED is required
Being able to multi-task in a fast-paced environment
Experience in calendar management
Adaptable team player
Good problem-solving ability
Strong working experience with Microsoft Word, Excel and PowerPoint, including table creation, mail merges and basic formatting
Knowledge of general office procedures (e.g., filing, correspondence, scheduling, expenses, calendar)
Effective interpersonal skills and excellent telephone etiquette
Superior oral and written communication skills
Tact and good judgment in confidential situations and proven experience interacting with senior management
Individuals who have been out of the workforce for two or more years.

Nice To Haves

A Bachelor's degree is preferred

Responsibilities

Performing an array of administrative functions requiring confidentiality, initiative and sound decision making for the executive and his/her team.
Providing high-level administrative support by periodically providing research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, travel arrangements, and scheduling meetings.
Interacting with staff (at all levels) in a fast-paced environment, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism.
Developing relationships in a highly matrixed organization.
Handling administrative and executive support related tasks with minimal supervision.
Adapting procedures, processes, and techniques to the completion of assignments and in line with the department's activities and goals.