Return To Work - Investment Banking Executive Assistant | Menlo Park, CA

Morgan Stanley•Menlo Park, CA

20d•Onsite

About The Position

Morgan Stanley is offering a "Return to Work" program in its Menlo Park office from January 18, 2027, to May 7, 2027. This 16-week paid program is designed for experienced professionals who have taken a career break and are looking to re-enter the workforce. Participants will be placed in roles aligning with their expertise, with opportunities for comprehensive training, mentorship, and professional development. The program welcomes motivated candidates from diverse industries and backgrounds, valuing the unique skills and experiences they bring. The Investment Banking division seeks an Executive Assistant to provide high-level administrative support to an executive and their team. This role requires performing administrative functions with confidentiality, initiative, and sound decision-making. Responsibilities include research, report preparation, handling information requests, managing correspondence, greeting visitors, arranging conference calls, booking travel, and scheduling meetings. The position demands the ability to interact professionally with staff at all levels in a fast-paced environment, requiring flexibility, proactivity, resourcefulness, and efficiency. Experience in building relationships within a matrixed organization and handling administrative tasks with minimal supervision is essential. Adaptability in procedures, processes, and techniques to meet assignment completion and departmental goals is also necessary.

Requirements

Minimum of 3 years of experience in an Executive or Administrative Assistant role
High school diploma or GED is required
Being able to multi-task in a fast-paced environment
Experience in calendar management
Adaptable team player
Good problem-solving ability
Strong working experience with Microsoft Word, Excel and PowerPoint, including table creation, mail merges and basic formatting
Knowledge of general office procedures (e.g., filing, correspondence, scheduling, expenses, calendar)
Effective interpersonal skills and excellent telephone etiquette
Superior oral and written communication skills
Tact and good judgment in confidential situations and proven experience interacting with senior management
Individuals who have been out of the workforce for two or more years.

Nice To Haves

A Bachelor's degree is preferred

Responsibilities

Perform an array of administrative functions requiring confidentiality, initiative and sound decision making for the executive and his/her team.
Provide high-level administrative support by periodically providing research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, travel arrangements, and scheduling meetings.
Interact with staff (at all levels) in a fast-paced environment, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism.
Develop relationships in a highly matrixed organization.
Handle administrative and executive support related tasks with minimal supervision.
Adapt procedures, processes, and techniques to the completion of assignments and in line with the department's activities and goals.