Investigator & Loss Prevent Coordinator

Arizona Department of Administration • Phoenix, AZ

1d • Hybrid

About The Position

This position conducts research to identify and prepare information and records required for public records, ADOA Risk Management, the Attorney General's Office and outside counsel for defense or representation in legal matters; assists and coordinates with legal counsel and agency personnel in defense of the agency, including identification and preparation of internal subject matter experts; collects data and issues arising from high liability exposure claims and torts; reviews and redacts records to public requests, pending claims and litigation matters, subpoenas and discovery requests pursuant to state and federal laws. Ensures evidence and record preservation orders are issued, sustained and lifted.

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Requirements

• Principles and practices of paralegal practice.
• Practices of planning of private sector and government sector liability claim and litigation management.
• State and Federal Law, including those that apply to public records.
• Court rules and procedure.
• Government contracts, inter-governmental agreements, and permits.
• Statutes and Administrative Rules governing liability claims and tort litigation involving state agencies in Arizona.
• Microsoft Office/Google Suite products.
• Directing a comprehensive program.
• Advanced verbal and written communication
• Oral presentation and training
• Advanced organization and planning
• Problem solving
• Conflict resolution and management
• Project management.
• Reading comprehension.
• Manage a large volume of high exposure liability claim and litigation files.
• Sustain concentration to manage competing demands in a high-paced and stressful business environment.
• Anticipate based on pattern recognition.
• Employ advanced oral communication
• Convey complex information in high demand and stressful work environment.
• Function well in a fast paced environment under tight deadlines.
• Possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks.
• Maintain acceptable driving records, and must complete all required driver training.
• Maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).
• Successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Nice To Haves

• Bachelor's Degree Preferred.
• Paralegal Certification or equivalent legal training preferred.

Responsibilities

• Conducts research to identify and prepare information and records required by the public, ADOA Risk Management, the Attorney General's Office and outside counsel for defense or representation in legal matters.
• Reviews/redacts/analyzes record responses to public requests and those related to pending claims and litigation matters, subpoenas, and discovery requests pursuant to state and Federal laws, and agency policy.
• Assists and coordinates with legal counsel and agency personnel in public requests and defense of the agency, including identification and preparation of internal subject matter experts.
• Ensures evidence preservation orders are issued, sustained and lifted.

Benefits

• Sick leave
• Vacation with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level