Inventory & Warehouse Supervisor

City of Charlotte

6d•$75,179 - $83,532

About The Position

The Inventory & Warehouse Supervisor oversees operations across four Charlotte Water warehouses and manages four Inventory and Warehouse Coordinators. The position directs the procurement, receipt, storage, issuance, maintenance, and distribution of parts, supplies, safety equipment, uniforms, tools, lubricants, and other materials needed for water and sewer repairs and daily Field Operations. It coordinates deliveries to field crews and stockrooms, manages the water inventory account and related contracts, maintains accurate inventory records, and completes Workday transactions such as approving requisitions and change orders and reviewing invoices. The role leads stockroom workflows, inventory counts and reconciliations, vendor and contract coordination, reporting, and expenditure controls. It serves as a subject matter expert with Procurement on solicitations and supports compliance with workplace safety requirements. Work is performed indoors and outdoors in conditions that may change with operational requirements. On-call assignments, emergency callbacks, changing hours, and overtime may be required.

Requirements

High school diploma or GED equivalent.
Five years of related experience.
Valid NC or SC driver’s license and ability to obtain and maintain a city driving permit.
Knowledge of Cityworks, Workday, Microsoft Office, Excel, and database applications used to manage, report, and analyze inventory data and usage.
Knowledge of storekeeping and inventory management practices, including receiving, moving, storing, tracking, issuing, and maintaining a wide variety of parts and supplies.
Knowledge of supplier and vendor coordination and ability to ensure parts and supplies meet established specifications.
Knowledge of workplace hazards, safety precautions, and applicable OSHA regulations.
Ability to operate electric and gas-powered forklifts, pallet jacks, and other material-handling equipment as required.
Ability to perform basic mathematical calculations, including addition, subtraction, multiplication, division, percentages, and ratios.
Ability to communicate effectively in English, orally and in writing, and to read and interpret work-related documents, policies, procedures, and technical information.
Ability to organize work, manage time, prioritize competing demands, and adapt to changing assignments.
Ability to establish and maintain effective working relationships and interact professionally with employees, vendors, suppliers, customers, department personnel, and the public.
Ability to provide customer service, collaborate, work as part of a team, troubleshoot, and solve problems.
Ability to perform work accurately, consistently, punctually, and dependably through successful completion.
Ability to assume additional responsibilities as needed to fulfill position requirements.
Ability to lift and carry up to 50 pounds.
Final candidates must pass a pre-employment drug-screening test and physical examination; candidates may be asked to take a skills test or participate in other assessments.

Responsibilities

Ensure timely delivery of essential Field Operations inventory and monitor daily inventory levels.
Manage the water inventory account and coordinate ordering of water parts and supplies for Field Operations.
Oversee and maintain master inventory part records and verify the accuracy of daily transactions and stock movements in Cityworks Storeroom.
Direct daily workflow in zone stockrooms and ensure employees understand their assigned duties and responsibilities.
Develop and manage weekly standby schedules, monitor holiday coverage, and maintain appropriate staffing levels across stockrooms.
Oversee Field Operations parts, materials, and uniform contracts, including uniform purchases and rentals.
Lead mid-year and year-end inventory counts, coordinate reconciliation of purchased and issued parts, and provide final inventory figures to City auditors.
Collaborate with Procurement as a subject matter expert to develop and evaluate Requests for Proposals and Invitations to Bid.
Advise on technical, operational, financial, and regulatory aspects of solicitations to support compliance and effective vendor selection.
Maintain accurate inventory records and prepare timely reports for operational and business needs.
Monitor and control expenditures for materials, tools, equipment, and services.
Approve requisitions and change orders in Workday, review requisitions, and advise staff on appropriate commodity and object codes.
Reconcile the department P-Card weekly.
Ensure stockrooms are clean, orderly, organized, and maintained in accordance with applicable safety requirements.
Provide a safe working environment and ensure compliance with applicable workplace safety practices.
Review, update, and improve stockroom policies, processes, and procedures.
Coordinate with contracted vendors to maintain adequate inventory in safety-supply vending machines at each zone.
Work on-call assignments as required; hours may change based on operational needs and may include overtime.
Work emergency callbacks during emergencies, urgent situations, special events, and inclement weather.
Perform other related duties as assigned.