Inventory Systems Consultant

Changing Lives Productions LLC•Los Angeles, CA

5d•Onsite

About The Position

Changing Lives Productions, the in-house video production company of Dhar Mann Studios, is seeking a hands-on Inventory Systems Consultant for a short-term, deliverables-based engagement. This role is crucial for operationalizing a new Inventory and Dispatch Management application designed to centralize tracking of props, wardrobe, set decoration, and production gear. The consultant will be responsible for setting up the physical inventory, defining daily workflows, configuring the application, and training the existing team. The goal is a clean handover, resulting in a functional inventory operation, a well-trained team, and documented processes. Strong performers may have the opportunity to transition into a long-term role.

Requirements

A minimum of 3 years working in inventory or asset-management operations within film, video production, content studios, warehouse, retail ops, or events.
Demonstrated experience setting up an inventory system from scratch, not just maintaining one.
Comfort with inventory software such as Sortly, Asset Panda, Snipe-IT, or Odoo Inventory, with the ability to ramp on a new in-house app quickly.
Strong organizational instincts around labeling systems, naming conventions, and location logic.
Experience training non-technical users and writing SOPs.

Nice To Haves

Familiarity with workflow tools such as Monday.com, Slack, Make.com, or Zapier.
Loss-prevention or internal audit experience.
Barcode and QR labeling and scanner workflow setup experience.

Responsibilities

Learn the existing inventory management approach, current app and tools, and team operations; document observations and recommend upgrades, changes, or workflow simplifications.
Audit and catalog the full physical inventory across props, wardrobe, set decoration, and production gear into the new app.
Define and implement the end-to-end check-in and check-out workflow, including sign-off rules for any item ordered or removed.
Implement the process on the ground within the team and ensure it is followed in day-to-day operations.
Help configure the app (categories, locations, statuses, tags, user roles, automations) to match the live workflow.
Work with the Tech and Automations department to configure or adjust the app where required.
Run the inventory operation in live production conditions and iterate as you learn what works on set.
Build the audit and reporting cadence and put loss-prevention controls in place.
Train team members on the system, workflow, and SOPs; shadow them through real cycles.
Produce SOPs, training materials, and a handover packet so the operation runs without you.