Inventory Support Specialist
About The Position
The Inventory Support Specialist provides dedicated administrative and systems support to the Inventory Manager for the Rental division’s vehicle inventory at company headquarters. The role maintains accurate records for buses, vans, incoming chassis, and other assigned assets; updates information in inventory and key-control systems; tracks vehicle status and location; prepares reports; and coordinates inventory information with internal departments, customers, manufacturers, and vendors. The position is a central point of support for inventory documentation and routine follow-up, helping the Inventory Manager maintain visibility and control across the Rental division’s inventory workflow. It requires strong follow-through, attention to detail, and the ability to manage multiple priorities with limited day-to-day oversight. The role works primarily in an office setting and regularly interacts with vehicle parking and storage areas. Occasional local travel may be required based on business needs.
Requirements
- High school diploma or equivalent.
- One or more years of administrative, inventory, fleet, rental, automotive, logistics, or related support experience.
- Experience entering and maintaining accurate information in a business system, database, or inventory platform.
- Proficiency with Microsoft Office, including Outlook, Word, and Excel.
- Ability to organize detailed records, manage recurring deadlines, and follow through on multiple open items.
- Clear written and verbal communication skills and the ability to work effectively with internal and external contacts.
- Ability to work independently as the primary support resource for the Inventory Manager while recognizing when issues require escalation.
Nice To Haves
- Associate degree or relevant business, supply chain, logistics, automotive, or fleet coursework.
- Experience supporting vehicle inventory, rental fleet operations, automotive dealerships, transportation, logistics, or equipment management.
- Experience with inventory management, fleet management, rental, key-control, ERP, or reporting systems.
- Familiarity with vehicle identification numbers, vehicle specifications, receiving documentation, title or manufacturer documents, and inventory reconciliation.
- Experience creating reports, using spreadsheet formulas, or reviewing data for discrepancies.
Responsibilities
- Maintain accurate, current vehicle inventory records for buses, vans, incoming chassis, and other assigned assets.
- Enter, update, and verify vehicle information in inventory, rental, key-control, and related business systems.
- Track vehicle status, location, availability, movement, and readiness; follow up on missing, incomplete, or conflicting information.
- Maintain key-control records and assist with the secure organization, issuance, return, and reconciliation of vehicle keys.
- Prepare recurring and ad hoc inventory reports, status updates, reconciliations, and supporting documentation for the Inventory Manager and other departments.
- Review inventory data and source documents for accuracy and promptly research or escalate discrepancies.
- Coordinate with Rental, Sales, Service, Accounting, Transportation, Operations, and other internal teams regarding vehicle status, transfers, documentation, and inventory needs.
- Communicate with customers, manufacturers, dealers, transport providers, and vendors to obtain or confirm inventory-related information and documentation.
- Maintain organized electronic and physical files, including vehicle records, receiving documents, status notes, and other required inventory documentation.
- Assist with vehicle receipts, transfers, releases, audits, physical inventory counts, and periodic reconciliation of system records to vehicles on hand.
- Monitor open items and deadlines, provide timely follow-up, and keep the Inventory Manager informed of issues requiring review or action.
- Provide coverage for routine inventory administration and help maintain continuity of the inventory function when the Inventory Manager is unavailable.
- Identify opportunities to improve record accuracy, reporting, workflow consistency, and communication across the inventory process.
- Perform other inventory-related administrative duties and special projects as assigned.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
