Inventory Specialist

Baxter • Skaneateles Falls, NY

9d • Onsite

About The Position

The Inventory Specialist will be responsible for managing and maintaining accurate inventory levels within the warehouse and production areas. This role involves receiving, inspecting, and documenting inventory, as well as ensuring compliance with company policies and procedures. The Inventory Specialist plays a critical role in optimizing inventory management processes to support Baxter's mission of delivering high-quality healthcare products.

Requirements

• High school diploma or equivalent
• Minimum of 1-3 years of experience in inventory management, warehouse operations, or a related field.
• Experience in the healthcare or manufacturing industry is highly desirable.
• Ability to analyze data, identify trends, and develop solutions to optimize inventory levels.
• Proficient in inventory management software and Microsoft Office Suite, particularly Excel.
• Excellent organizational and time management abilities.
• Strong attention to detail and accuracy in data entry and reporting.
• Proficiency in inventory management software, such as ERP systems, and ability to learn new systems and technologies.
• Flexibility in adjusting and adapting to shifting priorities and demands.
• Independent working professional, highly organized, efficient, and self-motivated in a high paced, reactive, and ever-changing environment.
• Lifting and Carrying: The Inventory Specialist may be required to lift and carry materials, tools, or equipment weighing up to 50 pounds.
• Standing and Walking: The role typically involves prolonged periods of standing and walking throughout the warehouse or stockroom.
• Bending and Reaching: Frequent bending, squatting, and reaching above shoulder level are necessary for tasks such as retrieving items from shelves, organizing materials, and conducting inventory checks.
• Manual Dexterity: The position requires good hand-eye coordination and manual dexterity for operating equipment, handling small components, and performing data entry tasks.
• Repetitive Tasks: The Inventory Specialist may engage in repetitive tasks, such as scanning items, sorting materials, and managing inventory records, which can require sustained focus and physical endurance.
• Shift Length: Specialists typically work full shifts, which may last 8 hours or more, requiring stamina to maintain productivity and attention to detail throughout the day.
• Hazard Awareness: Inventory Specialists must be vigilant about potential hazards, including moving equipment, slippery surfaces, and the proper handling of materials. Adherence to safety protocols is crucial to prevent accidents and injuries.
• Personal Protective Equipment (PPE): Depending on the specific tasks and materials handled, the use of PPE such as gloves, safety glasses, and steel-toed boots may be required to ensure safety.
• Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time.

Nice To Haves

• a degree in supply chain management, logistics, or a related field is preferred.
• Certification in inventory management: Such as Certified Professional in Inventory Management (CPIM) or Certified Supply Chain Professional (CSCP) preferred.
• MAS or SAP preferred

Responsibilities

• Manage and maintain accurate inventory levels of medical equipment, including raw materials, work-in-progress, and finished goods.
• Execute and confirm transfer orders
• Physically moving parts as necessary to ensure system accuracy to reality
• Receive and inspect incoming inventory to assess its condition and verify quantities against purchase orders.
• Update inventory management systems to reflect stock movements, including receipts, transfers, and adjustments.
• Conduct regular cycle counts and physical inventory audits to ensure accuracy and identify discrepancies.
• Implement and maintain inventory control systems, including inventory tracking software, to ensure accurate and up-to-date inventory levels.
• Moving to quality hold and MRB when product is on a hold.
• Moving back to inventory when product is released.
• Perform daily cycle counts in potentially multiple ERPs.
• Perform ad hoc cycle counts as needed by members of the Supply Chain team.
• Report out daily cycle count accuracy and work with the team to troubleshoot root causes.
• Conduct regular inventory analysis to identify trends, optimize inventory levels, and minimize waste.
• Generate and analyze reports to provide insights into inventory levels, trends, and performance.
• Ensure compliance with regulatory requirements, such as FDA guidelines, and company policies and procedures.
• Work closely with cross-functional teams, including manufacturing, quality, and logistics, to ensure smooth inventory management and delivery of medical equipment.
• Communicate effectively with team members and supervisors to address any challenges or issues related to inventory control.
• Participate in team meetings and training sessions to stay updated on company policies and procedures.
• Collaborate with suppliers to ensure timely and efficient delivery of medical equipment and raw materials.
• Foster effective communication between various departments including Production, Commercial, Procurement, and Quality, amongst others, to ensure alignment with production goals including (but not limited):
• Identify major inventory discrepancies, Part outages and Kanban thresholds.
• Identify opportunities for process enhancements to improve inventory accuracy and efficiency.
• Assist in the development and implementation of standard operating procedures (SOPs) for inventory management.
• Use lean principles to drive continuous improvement initiatives within the inventory control process.
• Proactively contributes to zero harm in the workplace for all employees by complying with legal and corporate (EHS) Environmental Health & Safety requirements, safe work practices, and EHS policies and procedures consistently.
• Report all hazards, near misses and incidents as soon as practicable and participate in identifying actions to prevent harm to our people and/or our environment.
• Employees at every level are responsible for quality (GMP), Good Manufacturing Processes and regulatory performance in the department to ensure quality program compliance.
• Ensure compliance with government regulations, legal documents and safety and ethical standards, obtaining legal compliance training.

Benefits

• medical and dental coverage that start on day one
• insurance coverage for basic life, accident, short-term and long-term disability, and business travel accident insurance.
• Employee Stock Purchase Plan (ESPP), with the ability to purchase company stock at a discount
• 401(k) Retirement Savings Plan (RSP), with options for employee contributions and company matching.
• Flexible Spending Accounts
• educational assistance programs
• paid holidays
• paid time off ranging from 20 to 35 days based on length of service
• family and medical leaves of absence
• paid parental leave
• commuting benefits
• Employee Discount Program
• Employee Assistance Program (EAP)
• childcare benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED