Inventory Specialist

Yellow Dog Fly Fishing•Bozeman, MT

12d•Onsite

About The Position

The Inventory Specialist is responsible for maintaining accurate inventory and product information across Yellow Dog Flyfishing's retail and e-commerce operations. This role ensures inventory is received, processed, and tracked correctly while managing product setup, update seasonal and ASAP product information, vendor communications, inventory discrepancies, and returns. Working closely with Operations, Retail, Marketing, and Finance, the Inventory Specialist maintains the integrity of Yellow Dog's product catalog and inventory systems to support a seamless retail environment and customer experience.

Requirements

Exceptional attention to detail, both digital and physical, and organizational skills.
Strong problem-solving and analytical abilities.
Excellent written and verbal communication skills.
Ability to prioritize multiple projects in a fast-paced environment, completing responsibilities and tasks on time.
Proficiency in Microsoft Excel.

Nice To Haves

Experience with Shopify or similar e-commerce platforms preferred.
Experience with inventory management or ERP software preferred.
Experience in inventory management, retail operations, product administration, or merchandising.
Experience working with large product catalogs and inventory systems.
Fly fishing or outdoor industry knowledge is a plus.
Strong Microsoft Excel skills.

Responsibilities

Receive and process incoming inventory accurately and efficiently.
Verify shipments against packing slips and resolve inventory discrepancies.
Perform inventory adjustments and maintain accurate inventory records.
Perform and oversee Stock Counts and Physical Inventory Counts in a timely and accurate manner as scheduled and requested.
Maintain accurate inventory across all company systems.
Build new products and variants within Shopify and other company systems.
Maintain product information, including titles, descriptions, SKUs, vendor information, product categories, and attributes.
Update product pricing, costs, and MAP pricing seasonally and as needed.
Ensure product data remains accurate, consistent, and complete across all platforms.
Oversee the creation and application of barcode labels and retail pricing labels.
Perform regular and seasonal database clean-ups to remove/archive unneeded and discontinued products.
Adapt occasional challenging non-standard/incomplete vendor data into usable product data for product creation and inventory tracking.
Work closely with the Buying Team to create and maintain purchase orders as directed.
Monitor vendor backorder reports and maintain purchase orders appropriately. Communicate relevant backorders to internal teams.
Coordinate the return of damaged, defective, or incorrectly shipped merchandise.
Resolve vendor shipping and receiving discrepancies.
Work with the Retail and Fulfillment Teams to process special-order products and coordinate fulfillment.
Prepare import and export spreadsheets for inventory uploads and system updates.
Maintain purchasing, inventory, and product documentation.
Assist with special inventory and operational projects.
Support process improvements that increase inventory accuracy and operational efficiency.
Work collaboratively with Retail, Marketing, Operations, and Finance to ensure accurate inventory and product information.