Inventory Specialist

Freeman Health System•Joplin, MO

12d

About The Position

Ensures adequate inventory of materials and products in accordance with inventory cycles and organizational philosophy. Conducts daily inventory analysis and provides monthly inventory turns, adjustments, and values to assure good inventory management. Adjusts and implements inventory control procedures. Coordinates and manages daily physical counts and assures product is not out of date. Frequent interaction with supply vendors and surgical and/or clinical personnel to handle transactions so product is available to meet customer needs. Maintains records required by regulatory agencies and policy guidelines (e.g. implant log with serial numbers, lot numbers and expiration dates). Provides documentation for root cause analysis (RCA). Assures supplies are flagged as chargeable in ORM for proper flow of charges to B/AR, identifies items that require a procedure code which are missing, assures accurate patient charging is completed and ORM billing records are verified within 48 hours. Communicate with peers and subordinates on inventory stock items that are new, backordered, expired, replacements and recalls, fills in as Technician when department is staff-challenged and cross-train with other Inventory Specialists to fill in when needed. Ensures departments are stocked adequately, conducting daily cycle counts to update quantity on hand. Reviews purchase orders thoroughly to guarantee no overstock of supplies resulting in waste. Conducts semi-annual or annual physical inventory resulting in a 1% variance or less. Analyzes reports for proper inventory management, including stock status report and ORM rejections. Analyzes lost charge report daily to catch errors resulting from incorrect inventory counts and fixes the error or meets with CS Assistant Director for guidance. Sends true lost charges on a regular basis to appropriate departmental personnel for review and correction. Performs accurate inventory transactions. Meets with vendors monthly/quarterly to review consignment levels and expiration dates to replace supply in a timely manner. Communicates all expired supply with department Director, or designee, to adjust inventory levels, if needed. Checks expiration dates on owned supply quarterly and documents progress quarterly.

Requirements

Adequate inventory of materials and products in accordance with inventory cycles and organizational philosophy.
Daily inventory analysis.
Monthly inventory turns, adjustments, and values.
Inventory control procedures.
Daily physical counts.
Product not out of date.
Interaction with supply vendors and surgical and/or clinical personnel.
Records required by regulatory agencies and policy guidelines (e.g., implant log with serial numbers, lot numbers and expiration dates).
Documentation for root cause analysis (RCA).
Supplies flagged as chargeable in ORM for proper flow of charges to B/AR.
Items that require a procedure code which are missing.
Accurate patient charging.
ORM billing records verified within 48 hours.
Communication with peers and subordinates on inventory stock items (new, backordered, expired, replacements, recalls).
Ability to fill in as Technician when department is staff-challenged.
Cross-training with other Inventory Specialists.
Departments stocked adequately.
Daily cycle counts to update quantity on hand.
Thorough review of purchase orders.
Semi-annual or annual physical inventory resulting in a 1% variance or less.
Analysis of reports for proper inventory management (stock status report, ORM rejections).
Daily analysis of lost charge report.
Accurate inventory transactions.
Monthly/quarterly meetings with vendors to review consignment levels and expiration dates.
Timely replacement of supply.
Communication of expired supply with department Director, or designee.
Quarterly checks of expiration dates on owned supply.
Quarterly documentation of progress.

Responsibilities

Conducts daily inventory analysis and provides monthly inventory turns, adjustments, and values.
Adjusts and implements inventory control procedures.
Coordinates and manages daily physical counts.
Assures product is not out of date.
Handles transactions with supply vendors and surgical/clinical personnel.
Maintains records required by regulatory agencies and policy guidelines (e.g., implant log with serial numbers, lot numbers, and expiration dates).
Provides documentation for root cause analysis (RCA).
Ensures supplies are flagged as chargeable in ORM for proper flow of charges to B/AR.
Identifies items that require a procedure code which are missing.
Ensures accurate patient charging is completed and ORM billing records are verified within 48 hours.
Communicates with peers and subordinates on inventory stock items (new, backordered, expired, replacements, recalls).
Fills in as Technician when department is staff-challenged.
Cross-trains with other Inventory Specialists to fill in when needed.
Ensures departments are stocked adequately.
Conducts daily cycle counts to update quantity on hand.
Reviews purchase orders thoroughly to guarantee no overstock of supplies.
Conducts semi-annual or annual physical inventory resulting in a 1% variance or less.
Analyzes reports for proper inventory management (stock status report, ORM rejections).
Analyzes lost charge report daily to catch errors resulting from incorrect inventory counts.
Fixes inventory count errors or meets with CS Assistant Director for guidance.
Sends true lost charges on a regular basis to appropriate departmental personnel for review and correction.
Performs accurate inventory transactions.
Meets with vendors monthly/quarterly to review consignment levels and expiration dates.
Replaces supply in a timely manner.
Communicates all expired supply with department Director, or designee, to adjust inventory levels.
Checks expiration dates on owned supply quarterly and documents progress quarterly.