Inventory Specialist

Best Equipment Company, Inc. • Indianapolis, IN

51d • Onsite

About The Position

Best Equipment is seeking a highly organized and detail-oriented Inventory Specialist to support our Sales Operations and Inventory Management team. This position is responsible for managing the lifecycle of equipment inventory from order placement through delivery and sale. The Inventory Specialist will maintain accurate records, track inbound equipment, coordinate with vendors and internal departments, create and manage asset files, and ensure all inventory data is accurate and up to date. The ideal candidate thrives in a fast-paced environment, possesses strong organizational skills, and can effectively manage multiple priorities while maintaining a high level of accuracy.

Requirements

• 2+ years of experience in inventory management, logistics, operations, administration, or a related field.
• Excellent attention to detail and accuracy.
• Proficiency in Microsoft Office Suite, particularly Excel and Outlook.
• Ability to manage multiple projects and deadlines simultaneously.

Nice To Haves

• Experience with CRM, ERP, or inventory management systems.
• Experience in heavy equipment, transportation, construction, trucking, or manufacturing industries.
• Familiarity with Salesforce, Monday.com, or similar business management platforms.
• Understanding of dispatch, fleet management, or equipment logistics processes.

Responsibilities

• Manage inventory assets and maintain accurate equipment records throughout the asset lifecycle.
• Process equipment arrivals, inventory updates, and asset tracking within company systems.
• Track inbound equipment, ETA dates, manufacturer lead times, and inventory movements.
• Coordinate equipment logistics and maintain transportation, dispatch, and delivery records.
• Support the sales team with equipment availability, status updates, and delivery documentation.
• Maintain communication with manufacturers, vendors, and transportation partners.
• Maintain equipment files, warranties, invoices, and supporting documentation.
• Ensure accurate recordkeeping and support continuous improvement of inventory management processes.

Benefits

• 10 paid holidays plus 3 weeks PTO in your first calendar year (2 weeks vacation + 1 week sick time)
• 401(k) with company match
• Competitive medical, dental, vision, and life insurance
• Competitive starting pay based on qualifications and experience

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed