Inventory & Property Control Coordinator III

Prairie View A&M University•Prairie View, TX

5d•Onsite

About The Position

The Inventory & Property Control Coordinator III, under supervision, oversees the maintenance of inventory and property records and the policies governing inventory and property control. The salary is determined in accordance with the University’s compensation structure and will be commensurate with the candidates’ education and experience, within the assigned salary range for this position.

Requirements

Bachelor’s degree in an applicable field.
Three years of related experience.
Knowledge of word processing, spreadsheet, and database applications.
Knowledge of governmental and higher education operations.
Ability to multitask and work cooperatively with others.
Excellent verbal and written communication skills.
Good customer service skills.

Nice To Haves

Four to five years of related experience.

Responsibilities

Oversees the input of information in the inventory, property, and vehicle fleet management databases.
Prepares and updates various inventory reports.
Ensures receipt of signed inventory equipment sheets for capital and controlled equipment.
Reviews inventory records for compliance with Federal, State, and Texas A&M University System (TAMUS) guidelines governing property, equipment, inventory, and related activities.
Prepares associated and applicable reports in compliance with regulations.
Schedules and performs audits on departmental inventories.
Updates and implements changes in property databases and reports for compliance with State and other governmental agency requirements/regulation changes.
Monitors schedules and workloads of staff to maximize utilization of employees and equipment.
Reconciles capital outlay vouchers with purchase invoices to ensure completeness of orders.
Examines capital vouchers to ensure correct entry of object class codes and transaction codes.
Signs inventory certifications.
Conducts training for new staff.
Updates instruction and procedure manuals and website documentation.
Records property changes for lost, stolen, damaged, and destroyed assets, as well as surplus sales.
Generates monthly reports.
Recommends program guidelines, procedures, policies, rules, and regulations.
Prepares and oversees the preparation of training and operational manuals.
Confers with staff on program issues and problems.
Develops and Recommends program guidelines.
Interprets policies, rules, and regulations and ensures they are followed.
Attends training and workshops as required.
Oversee staff to ensure proper receiving and shipping activities within the Central Receiving warehouse.
Manage staff workloads to ensure fair production between staff and verify goods are delivered within established guidelines.
Utilize PantherBuy or FAMIS/FRS systems to ensure packages are delivered to the appropriate area and final end users as ordered.
Maintain accurate records of surplus property and dispose of as warranted by accumulation.
Ensure all university vehicles used for delivery of goods are maintained, well kept, and in safe and proper working order to meet delivery expectations of the campus.
Other duties assigned and performed as part of Procurement and Disbursement Services operations.