Inventory Management Specialist – Hybrid, Wilmington DE / Virginia Beach VA

Phillips & Cohen Associates•Wilmington, DE

12d•Hybrid

About The Position

Invenio Financial is seeking an Inventory Management Specialist to manage the accurate intake, maintenance, and deployment for all U.S.-based portfolios. This role is responsible for the intersection of data integrity, operational execution, and supplier support, ensuring timely and accurate processing of new business and its subsequent deployment to third-party suppliers. The position requires a strong attention to detail, comfort working with large datasets, and ability to coordinate across Operations, Compliance, and external partners to ensure inventory is aligned with strategy and regulatory expectations. This role serves as a key control function within the organization maintaining consistent data communication and reconciliation with third-party suppliers, throughout the recovery lifecycle of accounts.

Requirements

3+ years of experience in data operations, inventory management, or receivables management (debt buying, collections, or financial services preferred)
SAS or comparable analytics, business intelligence, data management, and predictive modeling proficiency required
Ability to foster professional relationships with external partners
Strong proficiency in Excel or similar tools (data validation, filtering, reconciliation)
High attention to detail with the ability to manage large datasets accurately
Experience working with third-party vendors or external partners
Strong organizational and follow-through skills
Detail-oriented without losing sight of the broader operational impact
Comfortable asking questions and escalating issues early
Able to balance structure with adaptability in a fast-moving environment
Clear communicator across technical and non-technical stakeholders
High school diploma required

Nice To Haves

Experience with debt portfolio loading, placement strategies, or vendor management preferred
Familiarity with regulatory considerations (e.g., FDCPA, Reg F, data privacy requirements) preferred
Experience with data mapping, file layouts, or system integrations preferred
Exposure to audit or compliance-driven environments preferred
Bachelor’s degree preferred

Responsibilities

Support onboarding of new and recurring portfolio acquisitions, including data validation, file review, and system loading
Partner with internal stakeholders to ensure portfolios are set up in alignment with business rules, legal requirements, and operational strategy
Identify and escalate data anomalies, missing fields, or inconsistencies prior to placement
Execute account placements to third-party collection agencies and law firms based on defined market share and operational strategies
Ensure accurate segmentation and routing of accounts based on client, regulatory, and internal requirements
Maintain documentation of placement logic and deployment decisions for auditability
Monitor and process incoming and outgoing maintenance files, including updates, recalls, restrictions, scrubs, account status, demographic, transaction, and other account lifecycle changes
Ensure timely and accurate updates across systems and vendor-facing files
Partner with Compliance and Operations to validate that changes are implemented correctly and consistently
Work directly with third-party vendors to complete account-level reconciliation activities
Investigate and resolve discrepancies related to balances, placements, and account status, coordinating with Operations as needed
Maintain clear documentation of reconciliation outcomes and outstanding issues
Partner with Operations to support performance monitoring by ensuring inventory accuracy and consistency
Support Compliance oversight by maintaining audit-ready documentation and adhering to internal controls
Assist in identifying process gaps, risks, or inefficiencies and contribute to continuous improvement efforts