Inventory Coordinator

HealthPartners•Burnsville, MN

About The Position

The Inventory Coordinator manages inventory and distribution processes for supply-chain-supported locations and oversees workflow to help the department operate productively and efficiently. The role supports inventory setup and maintenance across hospital departments and Park Nicollet clinics, including establishing PAR levels, organizing storage, maintaining product records, and coordinating supply orders and deliveries. The coordinator works with nursing units, department personnel, Purchasing, and Value Analysis teams to address substitutions, back orders, obsolete items, and approved new products.

Requirements

At least two years of experience in medical supply chain, or at least two years of experience or knowledge of products and processes related to supply chain.
Valid driver's license and ability to be insured to drive under Park Nicollet standards and policies.
Fluent written, oral, and interpersonal communication skills.
Strong hands-on knowledge of information systems and computers, including Microsoft Excel, Word, Outlook, and Lawson or another ERP system.
Ability to manage time and prioritize work to meet deadlines.
Ability to establish positive working relationships with staff.
Strong organizational skills and ability to assess and resolve problems in a timely manner to address department needs.
Highly self-motivated and self-directed, with keen attention to detail.

Nice To Haves

Associate degree.
Two years of previous experience in a healthcare inventory coordinator role.

Responsibilities

Set up clinic departments by taking physical inventory, identifying obsolete items with departments, arranging carts and permanent storage areas, setting bin sizes to PAR levels, creating labels and Kanban cards, and setting up bar codes in Lawson; perform corresponding setup for forms and linen.
Order stock and non-stock supplies and maintain inventory at specified PAR levels in hospital departments.
Order stock and non-stock supplies and maintain inventory at specified PAR levels in Park Nicollet departments.
Deliver supplies to hospital departments and put away supplies delivered to Park Nicollet clinics.
Serve as a liaison between nursing units and Materials Service departments.
Follow up with Purchasing and departments on orders, back orders, and product substitutions.
Recommend ways for departments to manage stock obsolescence.
Work with Value Analysis teams to ensure appropriate supplies are inventoried according to best materials practices.
Assist with implementing new products reviewed and approved through the Value Analysis process.
Organize and maintain skeletal order forms for all stocking locations.
Coordinate with department personnel responsible for supplies to ensure accurate inventory to PAR levels.
Coordinate with nursing staff to ensure appropriate supply quantities are stocked for three-day holiday weekends.
Reassure nursing staff that the PAR-level system will provide supplies without excessive quantities.
Prepare progress reports on hospital financial savings.
Manage workflow to support department productivity and efficiency.