Inventory Coordinator

Raymarine • Milpitas, CA

12d • Onsite

About The Position

This position is temporary, targeted for 6 - 12 months. The Inventory Coordinator supports the PSG Milpitas Inventory Team by performing high-frequency, process-driven tasks that currently extend the daily workloads of the Inventory Supervisor and Inventory Lead beyond standard hours. The coordinator handles receiving and packing slip processing, outbound shipper transactions, shortage tracking support, cycle count administrative tasks, kit and WIP support, and general administrative duties. The role is fully defined and trainable to full productivity within 3-4 weeks under the supervision of the Inventory Supervisor and Inventory Lead.

Requirements

• High school diploma or equivalent; associate degree preferred
• 3+ years of experience in inventory, warehouse, supply chain, or related field
• Proficiency with Microsoft Office Suite (Excel, Outlook)
• Strong attention to detail and accuracy in data entry
• Ability to manage multiple tasks and priorities in a fast-paced environment
• Strong organizational and time management skills
• Effective written and verbal communication skills

Nice To Haves

• Experience with ERP systems (BAAN or similar)
• Familiarity with inventory transactions, PO receiving, or cycle counting
• Experience in a manufacturing or contract manufacturing environment
• Knowledge of basic inventory compliance or audit procedures

Responsibilities

• Receive and process packing slips in BAAN ERP — match incoming slips to open POs, complete receipt transactions, verify part numbers and quantities against expected delivery.
• Enter Country of Origin (COO) information to online compliance tracker — gather required fields from packing slips and enter complete COO data.
• Scan and upload packing slips to shared online file — organize and upload PDFs to the designated shared folder for audit trail and compliance purposes.
• File physical packing slips daily; perform monthly archiving to filing room.
• Transact routine shipper forms in BAAN for standard outbound inter-CM kit shortage transfers and other routine material movements. Complex or RMA shippers escalated to the Inventory Supervisor.
• Add all new shortages to the online shortage tracker — log every new shortage reported by JIT, planning, or variance review; maintain current status on all open lines throughout the day.
• Monitor PO and CM delivery statuses; report updates to the Inventory Lead/Supervisor — follow up with vendors and CMs on delivery timelines.
• Process internal library card requests in BAAN — email the request to the appropriate team or physically retrieve and deliver material to the requestor.
• Prepare, print, and organize kit paperwork for JIT — print and organize kit documentation packets for each kit dispatched; ensure all required forms are present and labeled.
• Scan and email cycle count sheets to JIT and SMTC — scan completed in-house count sheets and forward as PDF to JIT and SMTC as part of the cycle count program.
• Perform physical verification of finished units on the WIP shelf against work order paperwork.
• Assist the Inventory Lead with moving completed items to correct stock room locations or kit shortage staging areas.
• Handle ad hoc data entry requests, format inventory or shortage reports as directed, and maintain organized physical and digital filing systems.
• Maintain daily task log and track completions on tasks delegated by the Inventory Supervisor to the broader Materials team (Shipping & Receiving).
• Provide flexible operational support for urgent, unplanned, or overflow tasks to ensure the Supervisor and Lead are not pulled off priority work.

Benefits

• Teledyne and all of our employees are committed to conducting business with the highest ethical standards. We require all employees to comply with all applicable laws, regulations, rules and regulatory orders. Our reputation for honesty, integrity and high ethics is as important to us as our reputation for making innovative sensing solutions.
• Teledyne is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age, or any other characteristic or non-merit based factor made unlawful by federal, state, or local laws.

What This Job Offers

• Career Level: Entry Level
• Education Level: High school or GED