Insomniac - Inventory Coordinator, Elevated Experiences
About The Position
WHO ARE YOU? Do you enjoy dance music? Do you excel at elevated customer experience? Then you’re in luck! We are looking for a highly motivated self-starter who embodies both a passion for dance culture and a love of the event operations space. Is this you? Read on… WHO ARE WE? Insomniac produces some of the most innovative, immersive music festivals and events in the world. Enhanced by state-of-the-art lighting, pyrotechnics and sound design, large-scale art installations, theatrical performers and next generation special effects, our events captivate the senses and inspire a unique level of fan interaction. The quality of the Headliner experience is our top priority. Insomniac produces 10,000 concerts, club nights and festivals for seven million attendees annually across the globe. Since its inception, Insomniac’s events have taken place in 13 countries across five continents. The company’s premiere annual event, Electric Daisy Carnival Las Vegas, is the world’s largest dance music festival and attracts more than 525,000 fans over three days. The company was founded by Pasquale Rotella and has been based in Los Angeles since it was formed in 1993. THE ROLE Insomniac is seeking an Inventory Coordinator, Elevated Experiences to support the planning, organization, and movement of all Elevated Experiences inventory across multiple shows. This role reports into the Director of Elevated Experiences and plays a critical part in ensuring the department’s gear is clean, accounted for, prepped, transported, and returned efficiently and accurately.
Requirements
- Proven experience in project management for live events.
- Strong understanding of Inventory Management
- Excellent communication and collaboration skills.
- Ability to work under pressure and adapt to changing event dynamics.
- Highly organized with sharp attention to detail; strong ability to prioritize in fast-paced, high-pressure environments.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Suite.
- Ability to lift up to 50 lbs and work on-site for extended periods when needed (load-ins/load-outs).
- Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Insomniac for a visa.
Responsibilities
- Own and complete all warehouse pullsheets, ensuring accuracy, organization, and readiness for load-out.
- Inventory Tracking including maintaining an accurate and up-to-date inventory tracking system
- Working closely with the Show Leads, Managers, and Project Managers of Elevated Experiences to identify damaged, missing, or unusable inventory and escalate for repair, replacement, or disposal.
- Track inventory throughout the event lifecycle: pre-show pulls, on-site arrival, daily counts, load-out, and warehouse return.
- Coordinate trucking, logistics, and scheduling for transport of inventory to and from shows, ensuring accurate manifests and on-time delivery.
- Assist with organization, labeling, and storage systems to keep warehouse inventory streamlined and audit-ready.
- Support on-site operations as needed during load-in/load-out to ensure inventory is placed correctly and logged accurately.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
51-100 employees
