Coordinator, Global Experiences

Warner Bros. Discovery

About The Position

Welcome to Warner Bros. Discovery… the stuff dreams are made of. Who We Are… When we say, “the stuff dreams are made of,” we’re not just referring to the world of wizards, dragons and superheroes, or even to the wonders of Planet Earth. Behind WBD’s vast portfolio of iconic content and beloved brands, are the storytellers bringing our characters to life, the creators bringing them to your living rooms and the dreamers creating what’s next… From brilliant creatives, to technology trailblazers, across the globe, WBD offers career defining opportunities, thoughtfully curated benefits, and the tools to explore and grow into your best selves. Here you are supported, here you are celebrated, here you can thrive. Who We Are… Warner Bros. Discovery Global Experiences extends the Studio’s powerful portfolio of entertainment brands and franchises into the lives of fans around the world. WBDGE partners with best-in-class partners globally on an award-winning range of theme parks, studio tours, hotels, LBEs, and dining inspired by franchises and properties such as Harry Potter, DC, Looney Tunes, Scooby-Doo and theatrical properties from historic library to brand new titles. The division’s Global Experience business includes groundbreaking experiences such as The Wizarding World of Harry Potter, The Making of Harry Potter Studio Tour and Warner Bros. World Abu Dhabi. With innovative and groundbreaking projects, retail initiatives and thoughtful experiences, WBD Global Experiences is one of the leading experience and retail organizations in the world. Your New Role… The Coordinator, Global Experiences, provides essential administrative and project support to the Creative team, ensuring smooth collaboration and reporting across the department and enabling creative leaders to focus on designing and supporting world-class experiences. This position offers opportunities to learn about project management and the creative process, and to develop skills for future advancement within the organization. To be successful in this team, you must have a willingness to model our Guiding Principles, champion diversity and inclusion, leverage data and insights to maximize the legacy of our deep brands and franchises while maintaining a commitment to delivering best-in-class projects.

Requirements

1 - 2 years previous entertainment, administration or coordination roles (including internships)
Strong proficiency in MS Office (Word, PowerPoint, Excel) is required.
Effective administrative and organizational skills.
Tech savvy and proactive.
Detail-oriented and able to follow instructions.
Ability to take initiative and work independently.
Able to organize, prioritize and schedule work effectively.
Strong communicator, tactful and collaborative with team members and leaders across the organization.
Interested in a career in visitor attractions, themed entertainment or retail experiences.

Nice To Haves

Adobe Creative Suite knowledge is a plus.
Fluency in Spanish or Mandarin is a plus.

Responsibilities

Manage calendars, schedule appointments, and coordinate meetings for the VP and department.
Arrange travel, process expenses, and handle department purchasing card reconciliation.
Order supplies for the department, including for in person team sessions and manage drive-on passes for Burbank Lot.
Assist in preparing presentations and maintaining project status lists.
Capture meeting notes and summarize key discussions.
Support creative approvals and facilitate workflow between departments.
Conduct research and coordinate cross-functional projects.
Liaise with internal and external partners to ensure alignment and timely delivery.
Communicate effectively with team members and leadership.