Inventory Control Specialist - Leith Volkswagen of Cary

Holman•Cary, NC

9d•Onsite

About The Position

Leith Volkswagen of Cary, part of the Holman family, is seeking an Inventory Control Specialist. This role is crucial for maintaining the accuracy and integrity of the dealership's vehicle inventory. The specialist will conduct physical inventory verifications, ensure proper vehicle labeling, reconcile discrepancies, and prepare vehicles for delivery. This position offers a rewarding career within a global automotive services organization known for its strong core values and commitment to employee well-being.

Requirements

High School Diploma or equivalent.
Proficient in various desktop tools including MS Office Programs (i.e. Outlook, Excel, Word, PowerPoint, Project, Visio, SharePoint etc.).
Familiarity with office technology and equipment, including computers, fax machines, scanners, printers, phone systems, etc.
2-4 years’ experience in administrative services or related fields.
Proficiency in using DMS platforms including Reynolds & Reynolds and CDK preferred.
Proficiency in a technical or functional area; knowledge of work processes and tools is generally limited to own area of responsibility or department.
Understanding of accounting principles and bookkeeping software may be required.
Reviewing and improving processes, methods, and tools to increase efficiency, accuracy, and security.

Nice To Haves

A degree in Business Administration or relevant field preferred.
Additional education, certifications, or experience are a plus.

Responsibilities

Conduct monthly physical verification of 100% of new inventory, pre-owned inventory, and loaner/rental vehicle inventory.
Compare physical inventory to the inventory listing in the system to ensure accuracy.
Ensure the presence of Monroney stickers on new vehicles, "As-Is" stickers on pre-owned vehicles, and barcodes on all inventory vehicles.
Follow up on reconciling vehicles with insufficient explanations for their whereabouts.
Investigate any discrepancies between physical inventory and accounting records, ensuring accuracy and integrity.
Ensure each vehicle is cleaned and prepared for delivery/customer pickup as needed for Sales and Service Departments.
Use the dealership's inventory scan gun to scan the barcode on each vehicle on the lot and off-site locations.
Verify VINs before scanning and note any discrepancies or missing stickers.
Download scan gun data into the Reynolds & Reynolds system.
Import vehicle scan data and accounting inventory data into a reconciliation spreadsheet.
Reconcile scanned vehicles with listed inventory, investigating discrepancies and recording findings.
Communicate with Sales Managers or Service Manager regarding job status and problem areas.
Notify relevant departments when supplies are needed and delegate tasks to appropriate personnel.
Perform all other duties and special projects as assigned.