Temporary Inventory Control Specialist II (Austin Facilities Management)

City of Austin • Austin, TX

6d • Onsite

About The Position

The Inventory Control Specialist II plays a key role in maintaining accurate inventory and supporting efficient warehouse operations. In this hands-on position, you’ll operate pallet jacks and forklifts, track and monitor inventory levels, and ensure materials are properly stored and documented. You’ll work closely with internal teams and external partners, providing excellent customer service while balancing multiple priorities in a fast-paced environment. If you are detail-oriented, organized, and comfortable using Microsoft Office and a work order system, to manage data and reporting, this is a great opportunity to grow your career in inventory and operations management.

Requirements

• Graduation from an accredited high school or equivalent plus three (3) years of experience in a warehouse/inventory control related field.
• Knowledge of fundamental inventory control procedures and systems.
• Knowledge of office and administrative practices related to purchasing.
• Skill in oral and written communication.
• Skill in record keeping and performing detailed work.
• Skill in data analysis and problem solving.
• Skill in using computers and related software applications.
• Skill in handling multiple tasks and prioritizing.
• Ability to use various types of equipment, including a pallet lift and/or fork lift
• Ability to perform detailed work in an accurate and organized manner.
• Ability to establish and maintain good working relationships with other city employees and the public.
• Valid Texas Class C Driver’s License, if required for the position
• If required for the position, legally mandated training must be completed within 1 year of employment

Nice To Haves

• Experience operating a pallet/forklift.
• Excellent customer service skills in working with different levels of an organization including internal and external customer.
• Experience tracking and monitoring inventory.
• Experience with a work order system, like Asset Essentials, Micromain, Maximo, or an equivalent one.
• Intermediate experience with Microsoft Office suite software including Word, Outlook, Excel, and PowerPoint.
• Ability to multi-task.

Responsibilities

• Receives, ships and verifies items assuring items received are accurate; inspecting condition of items; performing operational checks on equipment in inventory, comparing count/measure of items to purchase orders and packing lists, resolving discrepancies, and tracking delayed orders.
• Documents goods/services purchased, received and/or issued by recording identifying information using the appropriate tracking method and providing status updates to stakeholders on variances.
• Prepares items for shipment to ensure safe delivery and determines most economical and efficient shipping method.
• Documents items shipped by recording identifying information of items and transport information.
• Completes purchase requests by verifying inventory and specifications of purchase requests; preparing stock and equipment requisitions, inputting purchase orders, quotes and service requests, expediting deliveries and assisting with invoice processing.
• Replaces or repairs damaged or obsolete items using the appropriate tools and following internal guidelines.
• Resolves discrepancies in receiving by identifying damaged items and shortages and quantity of materials; placing materials in inventory, conferring with various entities to make adjustments; correcting the shortages and obtaining credits.
• Monitors and/or maintains inventory by applying fundamental control techniques; monitoring inventory level and replenishment lead times, anticipating needed items, updating inventory forecasts, minimum and maximum stock levels, and performing periodic cycle counts / inventories.
• Monitors inventory by identifying idle, excess and obsolete stock and coordinates disposition as directed.
• Supports inventory and/or warehouse operations by providing on-the-job training, troubleshooting issues at various phases of the receiving and shipping cycle, and serves as liaison among purchasing, vendors and other staff members to resolve operational issues.
• Operates various types of equipment including a pallet lift and/or fork lift.

Benefits

• Competitive Benefits: Enjoy a comprehensive compensation package that includes generous leave, work-life balance programs, and extensive benefits.
• Retirement Security: Plan for the future with the City of Austin Employees' Retirement System.
• Sustainable Transportation Options: Commute easily with access to public transit and bike-friendly infrastructure.
• Focus on Wellness: Stay healthy through wellness programs, on-site fitness centers, and mental health support.
• Career Growth: Advance your skills and expertise with professional development and leadership opportunities.
• Modern Workspaces: Work in innovative and sustainable environments that foster collaboration and inspiration.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED