Inventory Accountant

Photon Brothers•Broomfield, CO

About The Position

The Inventory Accountant is responsible for managing inventory accuracy, cost tracking, and financial oversight of solar installation projects. This role sits at the intersection of accounting, operations, and project management, ensuring that materials are properly accounted for, project costs are accurately captured, and customer-facing financial documentation (including itemized receipts) is clear and accurate. This role is critical in maintaining margin integrity across solar, roofing, and electrical projects by ensuring tight control over inventory usage and project-level financial performance.

Requirements

Bachelor’s degree in Accounting, Finance, or related field
3+ years of accounting experience (inventory or cost accounting preferred)
Experience with job costing or project-based accounting
Strong understanding of inventory management principles
Proficiency in accounting/ERP systems (e.g., QuickBooks, NetSuite, Sage, or similar)
Advanced Excel skills (pivot tables, lookups, data analysis)
High attention to detail

Nice To Haves

Experience in solar, construction, or trades-based environments
Familiarity with solar components (modules, inverters, racking, batteries, BOS materials)
Understanding of project lifecycle (sale → install → PTO → closeout)
Experience working with field operations teams (installers, electricians, PMs)

Responsibilities

Maintain accurate inventory records across warehouses, trucks, and job sites
Reconcile physical inventory counts with system records on a regular basis
Investigate and resolve inventory discrepancies (shrinkage, damage, misallocation)
Track serialized and high-value components (e.g., inverters, batteries, main panels)
Monitor inventory movements tied to specific projects (allocation, consumption, returns)
Partner with operations to ensure proper material staging and tracking processes
Establish and maintain inventory controls and standard operating procedures (SOPs)
Track project-level costs including materials, labor, subcontractors, and equipment
Ensure all costs are properly coded to the correct project/job
Monitor project budgets vs. actuals and flag variances
Support project managers with financial visibility and reporting
Assist in job costing, margin analysis, and profitability reporting
Work closely with operations to ensure accurate revenue recognition inputs
Support closeout of projects from a financial perspective (final cost validation, margin review)
Create detailed, itemized receipts for customers reflecting materials and services provided
Ensure receipts align with contracts, change orders, and actual installed components
Coordinate with sales, operations, and project management to validate accuracy
Deliver clear and professional documentation to customers in a timely manner
Maintain organized records of all customer-facing financial documents
Enter vendor invoices into QuickBooks with high accuracy and proper coding
Ensure all invoices are coded to the correct project, cost category, and account
Match invoices to purchase orders and received materials (3-way matching where applicable)
Review purchase orders for accuracy and completeness prior to invoice entry
Ensure timely processing of invoices to maintain accurate financial reporting
Track and resolve discrepancies between invoices, POs, and received inventory
Maintain organized digital records of invoices and supporting documentation
Collaborate with procurement to improve cost visibility, vendor accuracy, and pricing consistency
Support month-end close by ensuring all invoices are entered and costs are captured in the correct period
Procurement of all appropriate vendor documentation prior to payments and complete end of year tax filings
Maintain and improve inventory and project accounting systems (ERP, job costing tools, etc.)
Identify inefficiencies in inventory tracking or cost capture and implement improvements
Build reporting dashboards for inventory levels, usage trends, and project margins
Support audits related to inventory and project financials