Internal Services Coordinator

EnerStar Solutions•Yukon, OK

21h

About The Position

The Internal Services Coordinator is a highly organized, detail-oriented individual contributor providing administrative, recruiting, training, compliance, reporting, and project support across the Internal Services Group. The role supports Human Resources, Transportation, Supply Chain, Health, Safety & Environment (HSE), Risk Management, and Executive Leadership. The coordinator manages recruiting administration, learning and development program activities, driver compliance reporting, organizational reporting, project coordination, and cross-functional administrative support. The position requires initiative, professionalism, strong organizational skills, the ability to manage competing priorities, and a commitment to confidentiality.

Requirements

Associate degree in Business Administration, Human Resources, Project Management, or a related field preferred; equivalent combination of education and experience will be considered.
Two or more years of administrative, HR, recruiting, project coordination, or business support experience preferred.
Strong organizational and time-management skills and exceptional attention to detail.
Ability to manage multiple priorities simultaneously and adapt to changing priorities in a fast-paced environment.
Professional written and verbal communication skills.
Advanced proficiency in Microsoft Office 365, particularly Excel, Outlook, Teams, and PowerPoint.
Ability to prepare reports and analyze data.
Strong customer service mindset.
Ability to maintain confidentiality and handle sensitive information.
Self-motivated, able to work independently, with strong problem-solving and follow-through skills.

Nice To Haves

Experience supporting multiple departments or leaders.
Experience with learning management systems or training platforms.
Experience with BambooHR, BizLibrary, DISA, or Novara Flex / KPA.

Responsibilities

Manage job postings across recruiting platforms, including BambooHR, Indeed, and other sourcing channels.
Coordinate candidate communications, interview scheduling, and hiring manager follow-up.
Conduct applicant screening and initial qualification reviews.
Maintain applicant tracking records and recruiting metrics.
Support pre-employment activities, including background checks, MVR reviews, and onboarding coordination.
Oversee I-9 documentation, EEO reporting, and metrics.
Prepare recruitment reports and workforce planning updates.
Assist with recruiting campaigns, hiring events, and talent pipeline initiatives.
Manage new-hire orientation scheduling and compliance.
Manage the company's Learning & Development platform; assign training programs and monitor completion.
Generate training compliance reports for leadership and maintain employee learning records and certifications.
Support development initiatives, leadership training programs, company learning campaigns, and mandatory compliance training administration.
Coordinate and maintain Motor Vehicle Record (MVR) monitoring processes, including biannual reviews for applicable field personnel.
Track license expirations and driving record requirements; maintain driver qualification files and compliance documentation.
Assist with DOT-related administrative tracking and reporting and coordinate quarterly random D&A requirements.
Provide administrative support to the Transportation Supervisor, Supply Chain Coordinator, HSE Manager, Director of Risk Management, and Chief Operating Officer.
Schedule meetings, coordinate calendars, prepare reports and presentations, maintain records and departmental documentation, assist with vendor communications and data collection, and track action items and project deliverables.
Support audits, compliance reviews, and operational initiatives.
Assist in planning and coordinating special projects across the Internal Services Group; maintain project trackers and status updates.
Coordinate information gathering across departments and follow up on deadlines, deliverables, and action items.
Support continuous improvement initiatives and process documentation.
Prepare recurring reports for HR, Safety, Transportation, and Executive Leadership.
Compile workforce metrics, recruiting data, training compliance statistics, and operational reports; maintain spreadsheets, dashboards, and tracking tools and ensure organizational data accuracy and integrity.
Work safely and follow company policies and procedures; champion EnerStar's Core Values; maintain strict confidentiality; build collaborative relationships; support organizational objectives and special assignments; and perform other duties as assigned.