Internal Events Associate

Houlihan Lokey•Boston, MA

2d•$80,000 - $100,000

About The Position

Houlihan Lokey, Inc. (NYSE:HLI) is a leading global investment bank recognized for delivering independent strategic and financial advice to corporations, financial sponsors, and governments. With uniquely deep industry expertise, broad international reach, and a partnership approach rooted in trust, the firm provides innovative, integrated solutions across mergers and acquisitions, capital solutions, financial restructuring, and financial and valuation advisory. Our unmatched transaction volumes provide differentiated, data-driven perspectives that help our clients achieve their most critical goals. To learn more about Houlihan Lokey, please visit HL.com. As a member of the Employee Experience & Internal Events team, you will support the planning and execution of meetings and experiences across North America while partnering on global initiatives. The role partners closely with Human Capital, Marketing, Executive Assistants, Corporate Communications, Finance, IT, and senior business leaders across the firm's global platform. From leadership offsites and training programs to acquisition integration events, and firmwide meetings, this role will assist in the execution of many of the firm's most visible internal events and help deliver world-class employee experiences across the firm.

Requirements

2-5 years of experience planning corporate events, including sourcing, implementation, and execution
Detailed knowledge of venue contracts, BEOs and vendor relationships
Excellent written and verbal communication skills; proven ability to interact professionally with colleagues at every level of the organization
Operate with a hospitality mindset; always focused on the client experience
Microsoft Office; Excel and PowerPoint, adept at learning event technology platforms, i.e., registration systems, project management tools, and mobile event applications

Nice To Haves

Internal events experience is preferred, not required.
Experience supporting executive-level clients
Excellent organizational and project management skills
Ability to identify areas for improvement and make corresponding recommendations for updates or change
Remain focused and calm under pressure, think critically, and confidently adapt when priorities shift or unexpected challenges arise

Responsibilities

Support the end-to-end planning and onsite execution of leadership meetings, training programs, acquisition welcome events, integration events, offsites, conferences, and employee engagement initiatives.
Research potential venues, make recommendations and create corresponding event budget estimates
Review venue contracts and oversee deposits and payments as stipulated
Oversee program of events to enhance utilization and flow of group meeting space
Determine, coordinate, and execute all Event Orders (EOs), AV requirements, staging, equipment, and furniture rentals, etc.
Create save-the-dates, invitations, event reminders, event web pages, and other event collateral
Compile and review all bills, applicable cancellation/attrition charges, concessions, etc., to maximize group budget goals. Reconcile and process invoices with accounting department
Develop and maintain project timelines, budgets, registration processes, production schedules, and detailed event workbacks while ensuring deadlines are met.
Coordinate with hotels and Convention Services Managers, (CSMs), venues, Destination Management Companies (DMCs), transportation providers, AV teams, production partners, and other vendors to deliver seamless event experiences.
Manage registration, communications, travel coordination, rooming lists, event materials, gifts, mobile event platforms, and onsite hospitality to create an exceptional participant experience. Obtain feedback on all events and effectuate changes in future events to address any issues.
Partner with Human Capital, Executive Assistants, Finance, IT, Corporate Communications, Marketing, and business leaders to ensure alignment across all event deliverables.
Maintain event documentation, budgets, reconciliation, reporting, standard operating procedures, and post-event evaluations while identifying opportunities to improve future programs.
Collaborate with colleagues across the Americas, EMEA and APAC to support global employee programs and ensure consistency in the firm's event experience.