Internal Auditor - Disbursement & Expense Compliance

SpeedX•North New Hyde Park, NY

About The Position

We are seeking a detail-oriented Internal Auditor to independently review company disbursements and expenses across multiple affiliated entities. This role is responsible for ensuring payments are properly supported, accurately coded, compliant with company policies and contracts, and free from errors or fraud — regardless of who approved it. This is a control and assurance role, not a processing role. The auditor sits independent of the Accounts Payable and approval functions, does not approve or release payments, and reports audit results directly to the Controller and CEO.

Requirements

Bachelor’s degree in Accounting
3+ years in internal audit, AP audit, expense/T&E audit, or a closely related controls role.
Working knowledge of internal controls, segregation of duties, and approval-authority frameworks.
Advanced Microsoft Excel skills (pivot tables, lookups, large-dataset analysis).
High attention to detail, sound judgment, discretion with confidential information, and the independence to challenge approved transactions.
Clear written communication for documenting findings and drafting audit reports.
Fluent in both English and Mandarin (spoken and written)

Nice To Haves

CPA, CIA, or CFE certification (or progress toward certification).
Experience in logistics, freight forwarding, transportation, or a multi-entity corporate environment.
Experience with ERP systems (CargoWise preferred) and expense management platforms such as Ramp or Concur.
Familiarity with data analytics tools and payment fraud prevention controls (BEC controls).

Responsibilities

Credit card & reimbursement audit — Review corporate card transactions and employee reimbursements after supervisor approval. Confirm valid documentation, business purpose, policy compliance, and correct GL/entity/cost-center coding.
Major-vendor expense audit — Audit approved vendor invoices against contracted rates, POs, and SOWs, with heightened scrutiny on major and high-dollar vendors. Identify overbilling, rate creep, and unauthorized or out-of-contract charges.
Disbursement review — Review all outgoing payments — ACH, wire, check, card, and intercompany — to confirm proper authorization, valid payee, and accurate amount.
Duplicate & anomaly detection — Run analytics across AP and card data to surface duplicate payments, duplicate invoice numbers, round-dollar anomalies, and unusual spend patterns.
Vendor banking-change verification — Audit changes to vendor master data and remittance/bank details to defend against business email compromise (BEC) and vendor-impersonation fraud; confirm changes were independently verified out-of-band before payment.
Authorization & segregation-of-duties compliance — Verify approvers acted within delegated limits and that incompatible duties (e.g., vendor setup vs. payment release) remain separated.
Intercompany & related-party review — Review intercompany charges, allocations, and settlement activity among affiliated entities for accuracy and consistency with agreed terms.
Executive reporting — Prepare and deliver periodic audit reports — including a concise executive summary — to the Controller and CEO, covering findings, dollar exposure, recoveries, remediation status, and recommended actions.
Decision-ready format — Present results in a clear, scannable format suitable for executive review; highlight material items and trends over raw transaction detail.
Escalation — Escalate suspected fraud, conflicts of interest, or material policy violations to the Controller and CEO promptly and confidentially.
Controls improvement — Document control gaps and recommend practical enhancements; partner with AP to strengthen preventive controls so issues are caught before payment.
External audit support — Prepare schedules and supporting documentation for external auditors and tax preparers.