Internal Audit Manager

Teachers Retirement System of Illinois•Springfield, IL

16d•$98,760 - $154,065

About The Position

It is inspiring to work in an organization where individuals are deeply committed to the mission and values that drive our success. We are dedicated to delivering expert pension service to Illinois public educators as they earn their promised retirement security. Under the direction of the Director of Internal Audit, the Internal Audit Manager is responsible for supervising the internal audit staff as well as conducting and coordinating comprehensive internal financial, investment and compliance audits. This position is responsible for advising the Director of Internal Audit on matters involving compliance, procedures and the effectiveness of internal operations. The Internal Audit Manager is responsible for ensuring internal audit assignments are conducted in a comprehensive and thorough manner in accordance with the Global Internal Audit Standards promulgated by the Institute of Internal Auditors. This position is responsible for assigning and reviewing subordinates’ work, preparing performance appraisals, effectively recommending and imposing disciplinary action, and handling employee complaints. While this position is supervisory in nature, one may be responsible for preparing work papers and documenting findings. Specifically, this position conducts and coordinates comprehensive internal financial, investment and compliance audits, which includes evaluation of internal controls, as well as developing and guiding Internal Auditors in their work. The position is responsible for reporting the results of audits and alerting the Director of Internal Audit to any conditions which pose risks to the System. This position independently plans and performs complex auditing duties in the areas of risk management, control, and governance. Work involves providing assurance and advisory services to management and staff, maintaining ethical standards, and maintaining effective working relationships with management and staff. Reports resulting from audit work are distributed to the appropriate departments and presented to the Audit Committee of the Board of Trustees. The incumbent must possess excellent interpersonal, verbal, and written communication skills in order to report audit findings to management and the Director of Internal Audit during and at the conclusion of audits. The incumbent must possess knowledge of State statutes and the Comptroller’s accounting and reporting requirements in order to verify the compliance of accounting records. In addition, this position will assist the Director of Internal Audit in planning audits and will act as an advisor to the Director of Internal Audit.

Requirements

Ability to analyze and interpret data
Demonstrated written and verbal communication skills
Maintains a high degree of professionalism
Ability to lead/manage others
Excellent collaboration and team building skills
High ethical standards with the ability to maintain confidentiality
Requires a bachelor’s degree in accounting, finance, business administration or related field
Requires at least 8 years of either public accounting or internal auditing experience
Proficient with Microsoft Office Suite

Nice To Haves

Two (2) years of supervisory experience is preferred
CPA, CIA or CFE designation is preferred
Investment and/or Information Technology experience is a plus

Responsibilities

Supervise and guide the internal audit team, providing leadership, support, and mentoring to ensure their professional development and performance.
Responsible for directing workflow, assigning tasks, attending entrance and exit conferences, reviewing work papers and draft audit reports, and coordinating work while ensuring deadlines are met.
Develop guidelines as needed for complex audits.
Consults with the Director of Internal Audit to determine if the scope of an audit should be expanded or if a new audit or review should be scheduled when unanticipated issues, variables, irregularities or discrepancies are encountered.
Responsible for maintaining a comprehensive knowledge of all TRS procedures, systems and operations, in addition to maintaining knowledge of all rules and regulations affecting TRS, in order to conduct thorough audits and advise the Director of Internal Audit of weaknesses in the internal control structure.
Ensure a quality assurance and improvement program (QAIP) is maintained to document conformance with the Global Internal Audit Standards.
The QAIP should include items such workpaper review checklists, performance appraisals of Internal Audit staff, continuing professional education tracking, periodic quality assurance reviews and other documentation showing proper supervision is in place to oversee the audit department.
Coordinate the work of the department to meet the goals and expectations of the Internal Audit Program.
Recommend and participate in implementing initiatives to improve the effectiveness of the Internal Audit program.
Ensure procedures are up to date to provide guidance for the internal auditors in performing their work.
Continuously monitor and enhance internal audit methodologies, tools, and best practices to promote efficiency and effectiveness.
Responsible for the training and development of assigned staff including identifying training and individual development needs.
Monitor internal audit staff work performance; prepare performance appraisals for the internal audit staff; establish annual goals and objectives for internal audit staff.
Evaluate and recommend staffing needs.
Monitor the planning activities for assigned audits which include defining the objectives and scope of the audit, documenting business processes and procedures, and developing the audit program.
Research and develop audit programs for new and/or repeat audits taking into consideration previous audit work, current policies, procedures, law, rules and regulations; define the overall audit objectives; direct audit entrance and exit conferences, meetings, and briefings with other System staff to discuss internal audit results and compliance issues.
Perform the audit procedures for assigned audits in accordance with the Global Internal Audit Standards promulgated by the Institute of Internal Auditors.
This includes collecting and analyzing complex data to perform analytical procedures and select samples; testing compliance with internal and external rules, laws and regulations; performing complex benefit calculations such as reciprocal retirement claims; performing complex investment audits including management fee calculations; evaluating the internal controls; identifying and developing potential issues and recommendations; and documenting the work performed in the audit work papers.
Consults with the Director of Internal Audit during an audit regarding changes to the audit program, problems which have occurred, and the progress of the audit.
Conducts special projects assigned by the Director of Internal Audit.
Discuss potential findings and observations with the Director of Internal Audit and appropriate management.
Compose audit reports including any potential findings and observations and review with the Director of Internal Audit.
Assist in presenting audit reports including any findings and/or observations to the Executive Director, Executive Management, and the Audit Committee of the Board of Trustees.
Assist in the work of external (contracted) auditors hired to assist Internal Audit in specialized areas.
Participate in the acquisition of external audit resources as needed.
This may include verifying potential vendors, setting selection criteria, developing requests for proposals, evaluating vendor responses, and recommending the most suitable vendor.
Initiate special research projects such as conducting research of applicable laws, statutory mandates, administrative rules, regulations, policies and procedures.
Maintain and facilitate a system for the follow-up of findings and observations for both internal and external audits.
Assist the Director of Internal Audit with development of the annual audit plan, including the annual risk assessment process.
Coordinate the Fiscal Control and Internal Auditing Act certification process for the System.
Assist the Director of Internal Audit with investigating Red Flag Reporting complaints, as needed.
Assist in proactively reviewing and analyzing business processes pertaining to risk and controls.
Organize, direct, and control the retention of historical audit records as needed, and ensure the integrity of safe storage of all audit documents for easy retrieval.
In the absence of the Director of Internal Audit, serve as staff liaison to the Board of Trustees Audit Committee.
Serve as the Administrator for the IIA membership of the internal audit department.
This includes coordinating payment for membership dues, managing the IIA portal and membership status for the department, and keeping the roster updated as necessary.
Communicate with other outside parties (APPFA, IIA, etc) to obtain information and/or respond to their requests as needed.
Perform other audit related activities as required or assigned.

Benefits

TRS is an agency of the State of Illinois. As such, full and part-time employees are eligible for the State of Illinois comprehensive benefits program which includes medical, dental and vision coverage.
All employees participate in the TRS retirement pension plan and have the option to contribute to additional State of Illinois deferred compensation plans.
The TRS pension plan is a reciprocal system to other state and local pension plans (SERS, SURS, IMRF, etc.)

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