Internal Audit - Executive Assistant

Blackstone • New York, NY

6d • $120,000 - $165,000

About The Position

The Executive Assistant role entails working to provide support to the Chief Internal Auditor and other members of the Internal Audit group at Blackstone. The responsibilities of the Executive Assistant include: Working collaboratively across Blackstone business groups and within the Internal Audit team, locally and internationally. Managing highly complex calendars, including scheduling internal and external meetings, confirming appointments, and partnering closely with other assistants to ensure seamless business coordination. Answering calls and serving as a gatekeeper and primary point of contact for all internal and external stakeholders. Preparing, reviewing, and submitting complex expense reports with a high degree of accuracy, ensuring full compliance with company policies. Meeting and greeting guests, registering guests in the firm visitor system. Scheduling conference rooms for internal and external meetings. Ordering supplies as needed; preparing outgoing mail, FedEx/UPS packages as needed. Maintaining files for Executive as requested and preparing file folders. Coordinating and driving various culture initiatives. Working on various ad-hoc special projects.

Requirements

• A proactive, solutions-oriented mindset that anticipates challenges and resolves issues before they escalate.
• Strong collaboration skills and effectiveness in team-based environments.
• Excellent written and verbal communication skills.
• High adaptability and excels in fast-paced, dynamic environments while managing competing priorities.
• Performs duties with the highest level of confidentiality and professional integrity.
• Exceptional attention to detail and strong organizational skills.
• A sense of ownership and accountability, independently driving projects through completion.
• Comfort interacting with senior management on a regular basis.
• Advanced proficiency in Microsoft Office, including Outlook, PowerPoint, and Excel.
• A willingness to learn and stay current with emerging technologies and tools.
• Familiarity with Concur or similar expense management systems.

Responsibilities

• Working collaboratively across Blackstone business groups and within the Internal Audit team, locally and internationally.
• Managing highly complex calendars, including scheduling internal and external meetings, confirming appointments, and partnering closely with other assistants to ensure seamless business coordination.
• Answering calls and serving as a gatekeeper and primary point of contact for all internal and external stakeholders.
• Preparing, reviewing, and submitting complex expense reports with a high degree of accuracy, ensuring full compliance with company policies.
• Meeting and greeting guests, registering guests in the firm visitor system.
• Scheduling conference rooms for internal and external meetings.
• Ordering supplies as needed; preparing outgoing mail, FedEx/UPS packages as needed.
• Maintaining files for Executive as requested and preparing file folders.
• Coordinating and driving various culture initiatives.
• Working on various ad-hoc special projects.

Benefits

• comprehensive health benefits, including but not limited to medical, dental, vision, and FSA benefits
• paid time off
• life insurance
• 401(k) plan
• discretionary bonuses

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed