Intermediate Officer, Purchasing

University of Ottawa•Ottawa, ON

8d•CA$59,038 - CA$74,574•Onsite

About The Position

Purchases goods and services for the entire faculty or service in compliance with all relevant policies in order to support administrative, teaching and research activities. Acts as a resource person for members of the faculty or service regarding goods and services procurement.

Requirements

Postsecondary education in administration and office technology or an equivalent combination of education and work experience
Minimum two years of demonstrated experience in a similar role
Knowledge of procurement principles and practices
Knowledge of University procurement policies and procedures, and of procurement legislation
Knowledge of tax and customs legislation and regulations
Ability to work under pressure and adapt to shifting priorities
Experience using computer systems and software such as Windows, purchasing software, word processing software, spreadsheets, databases, the internet and email
Bilingualism – English and French (oral and written)

Nice To Haves

Experience purchasing supplies and scientific equipment an asset
Knowledge of rules and practices in the safe transportation and handling of dangerous goods
Knowledge of federal and provincial legislation on occupational health and safety, environmental protection and the transportation of dangerous goods
Experience interpreting, explaining and applying policies and regulations
Excellent communication, interpersonal and customer service skills
Initiative, self-reliance, good judgment

Responsibilities

Makes decentralized purchases and participates in the centralized purchasing process for goods and services required for the faculty or service’s teaching, research and administrative activities, in accordance with all relevant policies.
Speaks with suppliers to obtain prices and quotes for internal clients.
Periodically reconciles purchases with the financial system to ensure that transactions are sent to the appropriate cost centre.
Verifies, reconciles and approves supplier invoices in accordance with established policies and procedures.
Follows up with purchasing irregularities, such as items missing when products are received, damaged merchandise, and incorrectly applied taxes.
Helps clear foreign goods through customs.
Might be asked to receive ordered goods and store them in accordance with relevant standards and procedures.
Acts as a resource person for members of the faculty or service by explaining goods and services procurement processes, deadlines and practices.
Enters and updates purchasing and invoicing data.
Provides various simple to moderately complex reports concerning procurement activities on both a scheduled and ad-hoc basis in order to support day-to-day operations and planning.
Establishes and maintains an effective filing and records management system to keep records confidential and ensure that complete and accurate documentation is available for future reference or audit purposes.