Interior Projects Operations Manager

Allied Fire Protection•San Antonio, TX

23h

About The Position

The Interior Projects Operations Manager will be responsible for overseeing various aspects of the Remodel Department, including material and equipment ordering, project scheduling, budget management, and team leadership. This role requires strong management and leadership abilities, effective communication skills, and a deep understanding of fire sprinkler systems and related codes. The manager will ensure project profitability, customer satisfaction, and adherence to all company safety and operational standards.

Requirements

Minimum of 5 years of field experience with fire sprinkler system installation
Minimum of 3 years of supervisory experience required
Must have knowledge of fire sprinkler piping systems which includes fabrication of related piping and the various materials and applicable joining methods
Understand fire protection installation requirements
Ability to properly read fire protection blueprints
Knowledgeable with NFPA 13 rules and all necessary codes
Experience or knowledge of Excel
Ability to take direction from senior management
Accurately complete and maintain all paperwork
Must have valid state driver’s license and good driving record
Self-motivated, ambitious, and interactive
Communicative, detail-oriented, and organized
Ability to interact and communicate in a professional and positive manner with other trades, customers, project managers, county officials, general contractors, etc.
Demonstrate positive team work and ability to be a team leader and mentor
Complete projects in a timely manner while providing the highest standard of quality work and customer satisfaction
Excellent written and oral communication skills
Proficient in the use of personal computer to include Windows operating systems

Nice To Haves

Nicet II and III certification preferred
Knowledge of P&L a plus

Responsibilities

Manage Materials and Equipment ordering processes for Remodel Department
Manage Field Superintendent/ project scheduling
Manage Designer(s) and work with sales and RME-G for reviews
Manage Shop inventory, material purchasing, van stock programs
Oversee and manage budgets for each project
Demonstrate management/leadership abilities including training, coaching, and mentoring field personnel
Manage timecards & vacation schedules for assigned staff members
Effective interaction with customers
Set and manage productivity and performance expectations for field personnel
Ensure that work outside scope is identified for change orders
Provide all appropriate field documentation to close out projects
Provide schedule for installer and track hours assigned to projects
Lead regular Staff Meetings- provide updates to Department Manager as needed
Provide accurate project status updates to Department Manager
Conduct regular job site safety audits, provide a safe working environment for all employees, maintain weekly Tool Box Talks, and comply with all company safety practices
Conducts performance reviews and assessments on Operations staff
Interviews field personnel
Participate in corporate meetings, managers meetings, remodel department meetings and company events
Schedule field technicians (when out of office or behind)
Attend Contractor meetings (when out of office or behind)
Issue POs for Material/ Equipment Rentals (when out of office or behind)
Promote Safe Driving of Company Vehicles and Personal Vehicles (with car allowance) – Self and Team
Communicate effectively and professionally within the department and with internal and external customers
Understand and Follow HR and Safety Initiatives and Processes
Conduct Weekly Meetings with Team – Superintendents, Administration, Sales, Design, etc.
Update status on all jobs – materials, equipment rentals, subcontractors, intercompany jobs, etc.
Determine jobs to be billed, know projections for the month for Construction/Remodel, ensure daily/weekly billing for Service and Inspections
Confirm required payment terms on open jobs
Timely Review and Sign Off on Reports
Track and Ensure Profitability of Department
Oversee Change Order Management
Promote and Track Department Growth – stretch goal of 20%/year (Remodel, Service, and Inspections); department goals to be discussed annually
Support and Ensure Team Adherence to All Company SOPs – Job Set Up, Contracts, Change Orders, Purchase Orders, Accounting Processes, Subcontractors, etc.
Ensure jobs are set up in the correct department – i.e. SC, SR, SS, SD, SI, etc.
Ensure Inventory Control measures are in place for department
Ensure multiple bids for Material Purchasing optimization
Manage Subcontractors and review/approve all subcontractor invoices prior to payment
Review Budget vs. Actual Job Costing Details and review findings with department for improvement opportunities
Maximize Labor Production and Efficiency while maintaining quality standards
Overhead Review – semi-annual meetings with leadership
Maintain Quality Control in all aspects of the department
Ensure Customer Satisfaction and respond to Customer Satisfaction Survey feedback improvement opportunities
Reduce Turnover and Increase Retention within department
Input and Development of Training Requirements
Commitment to Training at all levels for all team members
Be an Expert on Every Aspect of Your Business/Department
Maintain positive interactions within your team, local office, same department in other offices, Accounting, etc.