Interim Operations Associate

Labor Mobility Partnerships•Washington, DC

1d•$63,000 - $75,000•Remote

About The Position

Labor Mobility Partnerships (LaMP) is seeking an experienced and event-savvy Interim Operations Associate to provide maternity cover for their Operations Associate from early August 2026 through the end of December 2026. This temporary role is central to the successful planning and execution of LaMP’s international conference taking place during the contract period, while also ensuring continuity across day-to-day operations, financial coordination, and global team support. Reporting to the Operations Manager, this role will be based in Washington, DC. For the first 3-4 weeks, the Interim Operations Associate will work in close partnership with the outgoing Operations Associate during a structured handover period, ensuring seamless coverage of administrative, financial, logistical, and event-related responsibilities. The role is fully remote, with the expectation of in-person co-working in Washington, DC with the Operations Manager one to two days per week to accelerate onboarding and tight coordination. As a registered non-profit in the US and Germany, LaMP offers exposure to cross-regional, multi-million-dollar projects spanning 10+ countries, with funding exceeding $10 million from multinational organizations, companies, and philanthropic foundations. The ideal candidate brings demonstrated event management expertise, exceptional organizational skills, and the ability to hit the ground running in a fast-paced non-profit environment.

Requirements

3–5 years of experience in operations, project administration, or event management.
Candidates should have led or co-led at least one full-cycle event, preferably an international or multi-day conference.
Demonstrated success managing complex events including venue and vendor selection and management, international travel and visa logistics, registration systems, mailing list management, and developing social media and other marketing material.
Familiarity with CRM tools and SaaS platforms, especially Mailchimp and Monday.com; comfortable picking up new systems quickly
Outstanding organizational skills and attention to detail
Ability to manage multiple competing priorities under time pressure
Fluency in English required
Excellent communication and interpersonal skills for working with a global, multicultural team
Willingness to work irregular hours on occasion to coordinate with team members in other time zones, particularly in the run-up to the international conference.

Nice To Haves

working proficiency in Spanish (written and spoken) strongly preferred

Responsibilities

Lead operational and logistical planning for LaMP’s international conference, including venue coordination, vendor management, attendee registration, and on-site execution
Draft and publish social media and other event material including digital and physical for the event in coordination with the Communications Manager
Coordinate international travel logistics and visa applications for staff, speakers, and consultants attending the conference
Develop and maintain the conference run-of-show, agenda materials, registration tracking, and participant communications
Support conference budgets, contracts, and invoicing
Serve as the primary operational point of contact for conference logistics across multiple time zones, both pre-event and on-site
Manage post-conference follow-up, including expense reconciliation, participant surveys, and documentation
Support Project Managers with grant management activities, including preparing, reviewing, and tracking accounts receivable and accounts payable invoices, and drafting and filing contracts
Review and refine project materials, including slide decks and visual content; provide proofreading and formatting support
Conduct small to medium-sized research tasks to support active projects as needed
Maintain project files and organize documentation for easy access; ensure files remain up to date
Respond to general inquiries from staff regarding internal processes and procedures
Assist with scheduling meetings across global time zones
Support completion of organizational and funder-related forms and contracts
Organize and manage routine event logistics outside the conference, including invitations, agendas, and participant follow-ups for webinars
Organize and complete visa applications and other travel forms for staff and consultants
Ensure SaaS platforms (including LaMP’s CRM) remain functional and up to date
Support onboarding of any new staff or consultants who join during the contract period
Support organization-wide financial health by working with the Operations Manager and Accountants to keep program budgets updated and ensure expenses are allocated correctly
Assist in gathering documentation for donor or client financial reporting, including reimbursements