INTERDEPARTMENTAL PROJECT MANAGER

State of careers Rhode Island • Greendale, WI

1d • Onsite

About The Position

This position works with State agencies and/or organizations to strengthen cross-system collaboration and implement integrated services organization and delivery policies. The role is responsible for project development, research, program evaluation, fiscal and policy analysis on various issues affecting consumers of human service programs. It involves initiating, planning, coordinating, supervising, and reviewing a continuous information, educational, and community relations program. The position serves in a highly responsible communication capacity, representing multiple state departments in their contact with state, local, public, and media officials. This role will oversee the Rhode Island Department of Corrections absenteeism management program, including monitoring and tracking employee absenteeism, analyzing attendance data, serving as a liaison with the State’s Disability Management Unit, collecting employee medical documentation, coordinating employee exit interviews, and ensuring accurate documentation and recordkeeping. The position also coordinates with the State’s Human Resources Unit to address departmental needs through the Workday HR system and maintains strict confidentiality of sensitive employee information.

Requirements

• A thorough knowledge of the principles, practices and techniques of projects management related to developing interdepartmental programs and services.
• A thorough knowledge of planning, budgeting and evaluation process and the ability to apply them in a human service system.
• A thorough knowledge of practices, procedures and protocols for press relations.
• The ability to research and prepare reports and recommendations for dissemination of policy information.
• A working knowledge of computers and communication technology.
• A thorough knowledge of, and the ability to, evaluate the attitudes and reactions of interested and affected groups and their demands and needs for information about the department's programs and objectives.
• The ability to communicate effectively with a variety of constituents, state officials and the general public.
• Possession of a Master's Degree in Public Administration, Business Administration or a related field.
• Considerable employment in a highly responsible position involving responsibility for the research, fiscal analysis and policy development and dissemination of information.
• Any combination of education and experience that shall be substantially equivalent to the above education and experience.

Nice To Haves

• Familiarity with the Family and Medical Leave Act (FMLA) and Workers’ Compensation processes.
• Ability to track and analyze attendance and absenteeism trends.
• Experience preparing reports and identifying patterns that impact workforce management.
• Experience using HR information systems such as the Workday HR module.
• Understanding and implementation of HR policies and guidelines.
• Proficiency with Microsoft Office tools (Excel, Word, Outlook).
• Strong written and verbal communication.
• Skilled in conducting professional exit interviews and documenting feedback.
• Strong attention to detail and record-keeping ability.

Responsibilities

• Work with State agencies and/or organizations to strengthen cross-system collaboration and implement integrated service organization and delivery policies.
• Be responsible for special project development authorized and delegated by a director.
• Perform research, fiscal and policy analysis on various issues affecting consumers of human service programs.
• Serve in a highly responsible communications capacity representing a number of state departments in their contact with state, local, public, and media officials.
• Perform complex program analysis and evaluation of departmental services.
• Research and write commentary on various issues affecting consumers of human service programs.
• Resolve complaints or objections and prepare reports on complex issues for consideration and decision by the director(s).
• Develop and maintain a continuous coordinated effort in liaison with the general assembly, state agencies, general public, and media.
• Develop, implement, and disseminate newsletters specific to legislative changes and their impact.
• Operate publishing, graphic, and financial computer programs required for specific projects.
• Represent the director(s) as assigned in contacts with constituents and officials to explain specific policies and their impact.
• Keep departmental officials informed of the director's decisions and recommendations on programs and policies.
• Make frequent contact with departmental officials relative to decisions and recommendations on program and policy issues.
• Monitor and track employee absenteeism and attendance patterns to support workforce management and ensure compliance with organizational attendance policies.
• Analyze attendance data and provide reports or recommendations to management regarding trends, concerns, and potential corrective actions.
• Serve as the primary liaison with the State’s Disability Management Unit regarding employee leave matters, including requests under the Family and Medical Leave Act (FMLA) and Workers’ Compensation claims.
• Collect employee medical documentation, including sick notes and related records, in accordance with confidentiality standards and compliance requirements.
• Coordinate and conduct employee exit interviews to gather feedback, document reasons for separation, and identify organizational trends.
• Prepare summaries and reports from exit interviews to support workforce planning and organizational improvements.
• Coordinate with the State’s Human Resources Unit to address departmental needs through the Workday HR system.
• Ensure accurate documentation and recordkeeping related to attendance and leave management.
• Maintain strict confidentiality of sensitive employee information and ensure compliance with all applicable policies, procedures, and regulations.

Benefits

• For information regarding the benefits available to State of Rhode Island employees, please visit the Office of Employee Benefits' website at http://www.employeebenefits.ri.gov/.
• New provision in RI General Law 35-6-1 enacted requiring direct deposit for all employees.
• Employees hired after September 30, 2014, are required to participate in the direct deposit system.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Number of Employees: 501-1,000 employees