Intellectual Property IP Docket Specialist

Snell & Wilmer Business Professional Openings • Dallas, TX

6d • Hybrid

About The Position

Snell & Wilmer is seeking an Intellectual Property ("IP") Docket Specialist with expertise in foreign patent and trademark docketing to join our talented IP Docket team. You will play a crucial role in managing and maintaining accurate records for intellectual property matters, with a focus on foreign patents and trademarks. You will ensure compliance with deadlines and legal requirements across various jurisdictions, working closely with attorneys, paralegals, and staff to support client needs.

Requirements

• Minimum of 5 years of experience in foreign patent and trademark docketing or related IP legal support roles.
• Legal experience in Intellectual Property is required.
• Demonstrated experience with foreign patent and trademark prosecution, maintenance, renewal, and annuity deadlines.
• Proficiency with IP docketing software (e.g., CPI) and familiarity with foreign IP laws, deadlines, and procedures.
• Strong organizational and time management skills with a proven ability to manage multiple matters and meet strict deadlines.
• Excellent attention to detail and accuracy when handling large volumes of data and time-sensitive information.
• Effective written and verbal communication skills with the ability to liaise professionally with attorneys, paralegals, staff, foreign counsel, and external stakeholders.
• Ability to work independently while also collaborating effectively within a team environment.

Nice To Haves

• Experience working with foreign associates and/or international IP counsel is strongly preferred.

Responsibilities

• Review and process incoming foreign patent and trademark correspondence, including emails, postal mail, and packages, to identify and record critical deadlines.
• Maintain and update docketing records using Intellectual Property docketing software (e.g., CPI or equivalent).
• Assign and calculate deadlines and response dates for foreign patent and trademark matters based on applicable laws, rules, and requirements.
• Monitor docket deadlines and generate weekly reports for attorneys and paralegals.
• Docket and maintain foreign patent and trademark prosecution, maintenance, renewal, and annuity deadlines.
• Review foreign counsel correspondence and identify required actions, deadlines, and follow-up items.
• Process lateral attorney and client file transfers, ensuring docket accuracy and compliance.
• Create, update, and maintain process documentation and training materials related to IP docketing procedures.
• Collaborate with attorneys, paralegals, foreign associates, and staff to develop efficient workflows and ensure smooth operations.
• Assist with identifying and resolving docketing discrepancies and ensuring the accuracy and completeness of IP records.

Benefits

• medical
• dental
• vision
• disability
• life insurance
• 401K/profit sharing
• paid holidays
• tuition reimbursement
• paid time off including vacation time, personal time, and sick time where appropriate

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed