Intellectual Property Administrator

Eaton Corporation•Coraopolis, PA

2d•$86,000 - $126,000•Hybrid

About The Position

Eaton’s Corporate Sector division is seeking an Intellectual Property Administrator. The position may be based in Beachwood, Ohio, or Moon Township, Pennsylvania, with hybrid work available. The role provides comprehensive paralegal, administrative, analytical, and operational support for Eaton’s global intellectual property portfolio, with a focus on administering patent matters throughout their lifecycle and maintaining accurate, timely records in intellectual property management systems. It manages docketing and procedural deadlines and coordinates activities among IP counsel, inventors, business stakeholders, outside counsel, foreign associates, and service providers. The role also supports portfolio reporting, data quality, outside-counsel management, acquisitions and divestitures, and continuous improvement of IP processes, controls, and technology. It provides global patent portfolio administration, paralegal support, data stewardship, reporting, and process-improvement services, helping protect Eaton’s intellectual property rights across multiple jurisdictions. The expected annual salary range is $86,000–$126,000. The position requires up to 10% travel. No relocation is available, and candidates must reside within 50 miles of Beachwood, Ohio, or Moon Township, Pennsylvania, except active-duty military service members, who are exempt from this geographical limitation. Candidates must be able to work in the United States without corporate sponsorship now or in the future.

Requirements

Bachelor’s degree from an accredited institution.
At least two years of experience in patent administration, intellectual property paralegal work, patent prosecution support, docketing, or IP portfolio management.
Must reside within 50 miles of Beachwood, Ohio, or Moon Township, Pennsylvania; active-duty military service members are exempt from this geographical limitation.
Must be able to work in the United States without corporate sponsorship now or in the future.
Working knowledge of patent prosecution procedures, formalities, deadlines, maintenance requirements, and patent systems, including the USPTO, EPO, and WIPO.
Hands-on experience with Anaqua or a comparable IP management system.
Strong skills in docketing, database administration, records management, reporting, and data analysis.
Advanced proficiency in Microsoft Excel and working proficiency in Power BI, PowerPoint, Word, Outlook, and document-management tools.
Strong written and spoken English.
High attention to detail and sound judgment.
Strong analytical, problem-solving, organizational, written, and verbal communication skills.
Ability to manage multiple priorities and time-sensitive deadlines, work independently, collaborate across cultures and time zones, identify and escalate risk, improve processes, and maintain confidentiality.
Proactive, service-oriented, adaptable, and committed to high standards of business ethics.
Available for up to 10% travel.

Nice To Haves

Paralegal certificate or intellectual property credential.
Experience supporting a multinational patent portfolio and coordinating with outside counsel.
Five to seven years of experience in patent administration, intellectual property paralegal work, patent prosecution support, docketing, or IP portfolio management.
Additional language skills.

Responsibilities

Support patent annuity and maintenance-fee administration, including coordinating with internal stakeholders and external service providers, reviewing portfolio data, and implementing approved maintenance decisions on time.
Administer inventor award processes by tracking eligibility and status, recording required information, coordinating payment-related activities, and responding to routine inventor inquiries.
Support ownership, entity, and portfolio changes arising from restructurings, legal entity changes, acquisitions, divestitures, and other transactions; coordinate record updates, assignments, ownership documentation, matter transfers, and required recordals under attorney direction.
Assist with IP due diligence and transaction integration or separation activities, including portfolio reports, record creation, ownership-chain documentation, matter transfers, data cleanup, and transitions to preferred outside counsel and service providers.
Support IP committee and classification administration, including committee access, matter assignments, classification updates, and implementation of authorized changes in Anaqua.
Develop and maintain work instructions, templates, process maps, checklists, controls, and training materials for patent administration and related IP processes.
Identify and implement opportunities for automation, standardization, analytics, and workflow improvement to improve data reliability, strengthen controls, reduce administrative risk, and increase operational efficiency.
Participate in global IP and Law Function projects and provide advanced administrative, paralegal, analytical, and project-management support as assigned.
Handle confidential and privileged information appropriately and comply with Eaton’s ethics, information governance, cybersecurity, records management, and applicable legal requirements.
Administer patent matters throughout their lifecycle, maintain intellectual property management system records, manage docketing and procedural deadlines, and coordinate with relevant internal and external stakeholders.
Support portfolio reporting, data quality, outside-counsel management, and continuous improvement of IP processes, controls, and technology.