Intake Specialist - Revenue Cycle Management

Vital Care Infusion Services•Dallas, TX

3h•Remote

About The Position

Vital Care is recognized as a "Best Place to Work Modern Healthcare" and is committed to creating an inclusive, growth-focused environment where every voice matters. Vital Care is the premier pharmacy franchise business with over 100 franchised Infusion pharmacies and clinics in 35 states, serving a wide range of patients, including those with chronic and acute conditions, since 1986. The company guides owners along the path of launch, growth, and successful business operations. The Intake Specialist performs duties to process referrals, focusing on accuracy, timeliness, and adherence to processes to reduce denial rate, DSO, and bad debt. The role also involves recognizing additional revenue opportunities and improving collection rates while working within standard or accepted practice limits, as well as handling credentialing/re-credentialing and contract applications.

Requirements

Excellent communication skills: listening, speaking, understanding, and writing English while influencing patients, caregivers, and payer representatives, answering questions, and advancing reimbursement and collection efforts.
Proven understanding of processes, systems, and techniques to ensure successful billing and collection working with all payer types.
Proven ability to identify gaps and problems from a documentation review, determine lasting solutions, make effective decisions, and take necessary corrective action.
Strong organizational skills with the ability to track and maintain clear, complete records of activities, cases, and related documentation.
Proven knowledge and skill in utilizing MS Office suite of software and pharmacy applications.
High school diploma or equivalent and additional specialized training in intake, pharmacy/medical billing, and/or collections.
Two years’ Intake, Medical Billing, and/or Collections experience required.
Two years of home infusion therapy is required.

Nice To Haves

Coding Course Certification is highly preferred.

Responsibilities

Review patient files for completeness and accuracy, identify and audit claims, ensure all revenue opportunities are included, and complete and submit primary and secondary billing to payers for reimbursement via paper bills and clearinghouse submittals.
Communicate effectively with franchise partners and other VCI departments regarding the status of order intake.
Document case activity, communications, and correspondence in the computer system to ensure completeness and accuracy of account activity and actions taken to resolve outstanding claims issues. Schedule follow-ups in required intervals.
Investigate and verify benefits for pharmacy and medical third-party claims.
Obtain prior authorizations; initiate requests, follow up to provide the additional required information, track progress, expedite responses from insurance carriers and other payers, and maintain contact with customers to keep them continuously informed.
Track, report, and escalate service issues arising from requests for authorizations or other issues that delay service to ensure patient access and to avoid delays that may interrupt therapy.
Communicate financial obligation information with patients so that they clearly understand all therapy costs before starting service.
Contribute medical billing expertise to the design of training and knowledge transfer programs, materials, policies, and procedures to improve the efficiency and effectiveness of the RCM team.
Assist with processing online adjudication of collection issues and nurse billing as assigned.
Perform other related duties as assigned.

Benefits

Comprehensive medical, dental, and vision plans, plus flexible spending, and health savings accounts.
Paid time off, personal days, and company-paid holidays.
Paid Paternal Leave.
Volunteerism Days off.
Income protection programs include company-sponsored basic life insurance and long-term disability insurance, as well as employee-paid voluntary life, accident, critical illness, and short-term disability insurance.
401(k) matching and tuition reimbursement.
Employee assistance programs include mental health, financial and legal.
Rewards programs offered by our medical carrier.
Professional development and growth opportunities.
Employee Referral Program.