Intake Deputy

U.S. Courts • Charlotte, NC

13d

About The Position

The Intake Deputy performs operational and technical functions to maintain and process case information in accordance with approved internal controls, procedures, and rules. The role includes case initiation, records and reproduction, collection of court fees, provision of procedural information and customer service, and review of incoming documents for compliance with federal and local rules.

The Intake Deputy receives and reviews paper and electronic case-related documents; opens and closes cases in the Case Management/Electronic Case Files (CM/ECF) system; scans, creates PDF files, enters data, and uploads documents to maintain accurate and complete electronic case files. The position also provides front-line customer service, assists the public with computerized records and databases, performs cashier duties, processes attorney admissions, and handles court records and documents.

Additional duties may include assisting with case-number assignment and random judge assignment, reviewing electronic filings, serving court-initiated pleadings, reviewing incoming appellate cases, preparing files for the Court of Appeals, and helping with jury service questions and processes. The position is sensitive and provisionally hired pending FBI fingerprinting and a criminal background check. Employees must follow the Code of Conduct for Judicial Employees, and accepted appointments are at will. Electronic funds transfer is mandatory for salary payments.

Requirements

• High school graduation or equivalent.
• One year of specialized experience involving progressively responsible clerical or administrative work and regular application of clerical procedures.
• Specialized experience must demonstrate the ability to apply rules, regulations, directives, or laws and involve routine use of specialized terminology and automated software and equipment for word processing, data entry, or report generation.
• Ability to adhere to the Code of Conduct for Judicial Employees.
• Successful completion of FBI fingerprinting and a criminal background check is required for provisional hiring.
• Electronic funds transfer is mandatory for salary payments.

Responsibilities

• Receive and review incoming paper and electronic case-related documents for conformity with applicable rules, practices, and court procedures.
• Examine pleadings for court jurisdiction and compliance with federal and local rules; check for prior or prohibited filings.
• Monitor release of exhibits and sealed documents, and route non-case-related documents to appropriate areas.
• Issue civil processes, including summonses, subpoenas, and writs of garnishment, execution, and attachment.
• Open cases in the CM/ECF system upon receipt of initiating documents and close cases upon receipt of terminating documents.
• Scan documents, create PDF files, enter data, and upload pleadings and other case materials to maintain accurate and complete electronic case files.
• Provide front-line customer service, answer telephones, and provide procedural information to litigants, the public, chambers, and clerk's office staff.
• Assist the public in using computerized records and information databases.
• Collect court fees and deposits for appearance bonds, cash releases, and cash cost bonds in admiralty cases; issue receipts; secure funds and balance the cash drawer; process credit card payments as applicable.
• Verify attorneys' authority to practice before the court; accept attorney admission applications; assist with admission oaths; maintain the attorney admissions database; and issue certificates.
• Sort, classify, and file case documents and records; retrieve and copy files; and certify court documents.
• Use computer programs, electronic databases, and information systems to obtain case information, respond to inquiries, track files and records, generate bar labels, and perform word processing.
• Operate personal computer, mailing, copying, records, and scanning equipment.
• Assist with assigning case numbers, randomly assigning cases to judges, and preparing case files.
• May review certain CM/ECF electronic filings for accuracy, completeness, and errors.
• Assist with service of process for court-initiated pleadings to pro se parties and use the sealed document program to serve sealed documents to attorneys and other federal agencies.
• Assist with reviewing incoming appellate cases for readiness and preparing documents and files for forwarding to the Court of Appeals.
• Assist with general jury service questions and processes as needed.

Benefits

• Health Insurance
• Dental and Vision Insurance
• Thrift Savings Plans (retirement savings plan) with a government matching contribution
• Life Insurance
• Paid Annual and Sick Leave
• 13 Federal Holidays per year
• Flexible Spending Accounts (Medical and Dependent Care)
• Commuter Benefit Program
• Long Term Care Insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED