Insurance & Risk Specialist - Legal Dept - Rye New York

New York Blood Center Inc•City of Rye, NY

11d•$75,500 - $85,500•Hybrid

About The Position

This position is enterprise-wide and is part of the Law Department team responsible for providing insurance and risk management support across the organization. The individual in this role will assist in managing insurance programs, developing, and maintaining risk management processes, and producing insurance-related analytics to support informed decision-making. The role includes collaboration with departments across the enterprise and contributing to the development of policies, procedures, and risk mitigation strategies. Ensure adherence to SOPs, regulations, guidelines, practices and organizational policies. Coordinate with insurance brokers, carriers, and third-party vendors to obtain information, resolve issues, and support program administration. Draft, review and redline Hold Harmless Agreements and work with NYBC’s insurance broker to gather insurance documents required to run blood drives. Work with NYBC attorneys to review insurance requirements in contracts to ensure compliance by internal and external parties. Collect information from stakeholders to complete and submit insurance applications accurately and efficiently. Coordinate the timely renewal of all insurance policies to ensure continuous coverage for NYBC. Assist with insurance audits by preparing and organizing documentation, responding to auditor inquiries, and ensuring compliance with audit requirements. Communicate insurance updates, changes and requirements to internal departments and external partners. Manage the payment process for claims to ensure timely and accurate processing in compliance with insurance policies and regulations. Maintain and update the organization's insurance SharePoint site, ensuring all with documents, policies, and procedures are current and easily accessible. Submit insurance notifications and work closely with claims adjusters, the Legal Department and business units to support efficient and effective claim management. Maintain deadlines on deliverables (milestones) and communicate regularly with business partners and internal clients regarding insurance and risk-related matters. Create, analyze, and interpret insurance-related analytics and KPIs (e.g., claims trends, coverage utilization, exposure summaries) and present findings to departments across the enterprise. Assist in developing, implementing, and updating enterprise-wide risk management processes, practices, and policies. Support the design of risk assessment tools, workflows, and documentation to strengthen organizational risk oversight. Identify opportunities for process improvement in insurance workflows, claims handling, or risk reporting. Provide general support such as producing written reports, insurance summaries and performing various insurance-related tasks, as needed. Participates in meetings and committees as needed. Makes recommendations for improvements of business unit’s processes and practices. Works on special projects as assigned. Any related duties as assigned. Hybrid Position located in Rye New York. Must be in office 3 days a week.

Requirements

Bachelor’s degree in Business, Finance, or other related degree.
5 years in insurance coordination, claims management, risk management, or related roles.
Experience supporting insurance policy administration, including applications, renewals, audits, and document management.
Experience collecting, organizing, and analyzing data; exposure to creating dashboards, reports, or KPIs is preferred.
Familiarity with developing or supporting the creation of organizational policies, procedures, or risk mitigation processes.
Experience supporting the development or execution of risk management strategies, including identifying exposures, documenting risks, or assisting with mitigation plans.
Knowledge of a variety of software applications (Microsoft Office Suite).
Experience in using document management and insurance database software.
Cultural competency and the ability to communicate effectively in a culturally sensitive manner with both individuals and groups from diverse backgrounds.
High level of interpersonal skills to handle a variety of complex issues and situations.
Position requires demonstrated poise, tact, and diplomacy in dealing with a variety of staff up to and including executive leadership.
Strong organizational skills.
Strong attention to detail in all work processes.
Maintains a high level of confidentiality.
Ability to maintain accurate paper and electronic records.
Ability to work independently with minimal supervision.
Ability to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands.
Ability to identify complex problems in a timely manner, decipher information to develop and evaluate options and implement solutions.
Ability to effectively solicit, cultivate, and build relationships with constituents and organizations.
As needed for special projects.
Any combination of education, training and experience equivalent to the requirements above that has supplied the necessary knowledge, skills, and experience to perform the essential functions of the job.

Responsibilities

Ensure adherence to SOPs, regulations, guidelines, practices and organizational policies.
Coordinate with insurance brokers, carriers, and third-party vendors to obtain information, resolve issues, and support program administration.
Draft, review and redline Hold Harmless Agreements and work with NYBC’s insurance broker to gather insurance documents required to run blood drives.
Work with NYBC attorneys to review insurance requirements in contracts to ensure compliance by internal and external parties.
Collect information from stakeholders to complete and submit insurance applications accurately and efficiently.
Coordinate the timely renewal of all insurance policies to ensure continuous coverage for NYBC.
Assist with insurance audits by preparing and organizing documentation, responding to auditor inquiries, and ensuring compliance with audit requirements.
Communicate insurance updates, changes and requirements to internal departments and external partners.
Manage the payment process for claims to ensure timely and accurate processing in compliance with insurance policies and regulations.
Maintain and update the organization's insurance SharePoint site, ensuring all with documents, policies, and procedures are current and easily accessible.
Submit insurance notifications and work closely with claims adjusters, the Legal Department and business units to support efficient and effective claim management.
Maintain deadlines on deliverables (milestones) and communicate regularly with business partners and internal clients regarding insurance and risk-related matters.
Create, analyze, and interpret insurance-related analytics and KPIs (e.g., claims trends, coverage utilization, exposure summaries) and present findings to departments across the enterprise.
Assist in developing, implementing, and updating enterprise-wide risk management processes, practices, and policies.
Support the design of risk assessment tools, workflows, and documentation to strengthen organizational risk oversight.
Identify opportunities for process improvement in insurance workflows, claims handling, or risk reporting.
Provide general support such as producing written reports, insurance summaries and performing various insurance-related tasks, as needed.
Participates in meetings and committees as needed.
Makes recommendations for improvements of business unit’s processes and practices.
Works on special projects as assigned.
Any related duties as assigned.