Insurance Defense Legal Assistant

Cole, Scott & Kissane•West Palm Beach, FL

26d•Onsite

About The Position

Cole, Scott, and Kissane is seeking a detail-oriented and proactive in-office Litigation Legal Assistant to join our team. The ideal candidate will have strong organizational skills, the ability to multitask, and prior experience in litigation support. This role requires working closely with attorneys, paralegals, and staff to ensure cases are handled efficiently and deadlines are consistently met.

Requirements

Prior experience as a Legal Assistant, preferably in insurance defense or litigation.
Knowledge of state and federal court filing procedures and deadlines.
Proficiency in Microsoft Office Suite and legal practice management software (i.e. Litify and Imanage)
Strong organizational skills and keen attention to detail.
Excellent written and verbal communication skills.
Ability to handle confidential information with discretion.
Team-oriented with the ability to work independently and prioritize tasks.

Responsibilities

Assist attorneys in all phases of litigation, including case preparation, trial, and settlement.
Draft, edit, and format legal documents such as pleadings, discovery responses, subpoenas, and correspondence.
Maintain and organize case files (physical and electronic) in compliance with firm standards.
Manage attorney calendars, schedule depositions, hearings, mediations, and client meetings.
File documents with state and federal courts, including e-filing.
Track and monitor case deadlines, ensuring attorneys are prepared for upcoming events.
Coordinate with clients, court staff, witnesses, and opposing counsel as needed.
Process incoming and outgoing mail, discovery, and case materials.
Assist in preparing trial binders, exhibits, and witness files.
Perform administrative support tasks including billing, time entry, and expense reporting.